GrantContract Specialist
GrantContract Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Grant/Contract Specialist will serve in the College of Atmospheric & Geographic Sciences Grant Management Center (AGS GMC) providing professional administrative support and financial grant assistance for grants across six departments including funding agencies such as NSF NASA NOAA DOD and others.
Primary duties include:
- Manage update and prepare spending information throughout the month for all assigned grants in coordination with the Grant/Contract Coordinator
- Responsible for procurement entries for purchases of equipment supplies and materials
- Responsible for entries of invoices interdepartmental cost transfers payroll transfers and other similar instruments which obligate grant funds
- Coordinate review and submission of expenditure certifications
- Enter funding distributions changes for grand funded staff in coordination with the Grant/Contract Coordinator
- Process HR ePAFs and coordinate required paperwork for grant funded staff in coordination with the Grant/Contract Coordinator
- Prepares necessary documents pertaining to award information. Distributes documents to Principal Investigators and appropriate University offices
- Distributes information about policies and procedures pertaining to grants and contracts
- Provides administrative assistance to the office to include but not limited to answering telephone calls sending fax messages maintaining office supplies and making photocopies
- Performs various duties as needed to successfully fulfill the function of the position
- Provides assistance pertaining to processing grant and contract documents communicating with Principal Investigators administering awards and distributing information
Required Education: Associates Degree AND:
- 12 months experience in a clerical or office setting
Equivalent/ Substitution:Will accept 24 months experience in lieu of an Associates degree for a total of 36 months experience.
Skills:
- Working knowledge of computer systems and Microsoft Office Suite (Outlook Word PowerPoint and Excel)
- Must be knowledgeable of preaward grant submission process and federal application requirements
- Advanced organization skills
- Ability to communicate verbally and in writing
- Ability to perform multitasks and handle stressful situations.
Advertised Physical Requirements:
- Must be able to work in sitting position
- Use computer and answer telephone in an office work environment
Departmental Preferences:
- University experience with Peoplesoft Financials
- Bachelor degree
- Some grants experience
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
