Accounting Clerk 2025-01007
Accounting Clerk 2025-01007
Posted on :
13-04-2025
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1 Vacancy
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Job Description
Description and Functions
- Open Until Filled
GENERAL DESCRIPTION:
This position is responsible for a wide range of fiscal clerical and administrative tasks to ensure policies and procedures set forth by Federal State and Local office guidelines are met.
Human Resource Contact: Michelle Johnson /
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.- Maintains a segment of a fiscal system and multiple databases.
- Receives and examines fiscal documents to determine if budget/expenditure coding necessary supporting documentation and appropriate approvals are included in the submission.
- Posts fiscal/statistical data performs calculations balances totals and verifies; sorts and sequences fiscal documents.
- Investigates and either resolves issues with rejected transactions outofbalance conditions and system irregularities or brings to management attention if unable to do so.
- Performs financial processing functions for transactions of a nonroutine or unusual nature.
- Produces financial or statistical reports collects and records fee payments and prepares funds for deposit; verifies amounts recorded and received.
- Prepares and approves payroll documents.
- Enters WOLFS document for payment.
- Involved in routine tasks associated with A/P and A/R including but not limited to tracking database entry cash receipts and collections.
- Enters expenditure modifications and warrant cancellations in WOLFS.
- Searches and disburses fiscal information pertaining to process documents.
- Assists in inventory of all fixed assets.
- Prepares proofreads and edits routine correspondence reports tables and records.
- Processes and reviews routine paperwork and /or enters data into a department log or database.
- Maintains department records system including filing scanning retrieving archiving documents researching files etc.
- Greets and directs a high volume of visitors deliveries and the general public.
- With appropriate information responds to requests for information makes referrals and resolves customer complaints. This may involve research or agencyspecialized knowledge.
- Processes and distributes all incoming mail; prepares mailings.
- Maintains calendars makes appointments and travel arrangements and arranges meeting rooms.
- Provides superb customer service.
- Explains or interprets procedures.
Qualifications
PREFERENCES:
Preference may be given to applicants with 13 years of previous clerical and/or accounting experience and working knowledge of Microsoft Excel and Word.
KNOWLEDGE:- Knowledge of basic accounting and business principles.
- Knowledge of data entry in the WOLFS III system.
- Knowledge of computer program applications data management and recordkeeping.
- Knowledge of State and Federal codes regulations and related statutes.
- Knowledge of office procedures filing and alphabetizing.
- Knowledge of modern office practices procedures and equipment.
- Knowledge of reviewing documents for accuracy and completeness.
- Knowledge of methods used to deal with the public tactfully.
- Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
- Knowledge in the preparation of records reports and correspondence.
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Finance)Experience:No prior experience requiredOREducation & ExperienceSubstitution:13 years of progressive work experience (typically in Finance)Certificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:- Takes place in a typical working office environment.
NOTES:- FLSA: NonExempt
- All positions within the Department of Family Services will require a background information check including the taking of fingerprints which will be completed through the Wyoming Department of Criminal Investigation the Department of Family Services and the Federal Bureau of Investigation for every successful applicant.
Supplemental Information
049Department of Family Services Social Services Division
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Employment Type
Full-Time
Key Skills
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