WDE Travel Coordinator 2025-00983
WDE Travel Coordinator 2025-00983
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Job Description
Description and Functions
- Open to Until Filled
GENERAL DESCRIPTION:
This position is responsible for the preparation review and entry of accounts payable and accounts receivable. This position receives and places scheduled orders of office supplies and equipment and assists with service contract preparation. This position will also assist the Finance Division by monitoring the WDE Accounting email for incoming payments processing vendor 109 forms and reviewing and processing WDE travel reimbursements. This position will provide input to the Fiscal Services Team Manager regarding necessary changes to agency fiscal systems or requirements.
Human Resource Contact: Pam Glick
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.- Through a workflow process and collaboration with employees this position will receive and prepare GAX travel voucher documents for the entire Agency in preparation for the preaudit process. Assist with postaudit of travel voucher documents. Assist with the functions of the WDE travel coordinator in booking airline and hotel reservations.
- Preaudit GAX payment voucher documents accurately and in conformance with State Federal and agency policies and procedures. Provide WDE employees with assistance on payment voucher questions. Review payment status on the agency Budget Management System (BMS) and WOLFS as needed and provide status updates to stakeholders upon request. Notify the Fiscal Services Manager of any concerns related to payment vouchers.
- To efficiently centralize the ordering of all office supplies for the Agency this position will be authorized to place scheduled orders through statewide contracted vendors and establish purchase orders.
- Assist with the submission of contract documents. This position through a workflow system will collaborate with program employees to prepare the contract folders containing relevant documents which could be: contract questionnaire requisition applicable quotes RFP or formal bid paperwork bid waiver and scope of work attachments.
- Other duties as assigned.
Qualifications
PREFERENCES:
Preference may be given to individuals with a working knowledge of the WOLFS accounting system. Preference may also be given to individuals with a working knowledge of state payment vouchers travel reimbursement vouchers and Pcard guidelines.
KNOWLEDGE:- Knowledge of WOLFS accounting State Pcard and procurement rules and regulations.
- Ability to organize and prioritize work demands.
- Skills in planning and reaching a work goal in the most effective method possible.
- Knowledge of good internal controls and the ability to perceive possible areas of fiscal weakness for review and improvement.
- Ability to operate within or lead a team of people with differing views to accomplish a specific work goal.
- Knowledge in written and oral communications and strong attention to detail.
- Excellent customer service skills.
MINIMUM QUALIFICATIONS:Education:Bachelors Degree (typically in Finance)Experience:02 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an AccountantOREducation & ExperienceSubstitution:35 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an AccountantCertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:- Typically the employee may sit comfortably toperformthework; however there maybesomewalkingstanding bendingcarryinglightitems driving an automobile etc.
- Special physical demands are not required to perform the work.
NOTES:- FLSA: Nonexempt
- Travel is estimated at 1
- Applicants may be asked to provide transcripts of any relevant coursework at the time of the interview or hire.
- Successful candidates must pass a fingerprinting background and reference check.
Supplemental Information
206Education Finance Division
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Required Experience:
IC
Employment Type
Full-Time
