Administrative Specialist III
Administrative Specialist III
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1 Vacancy
Job Description
Current University of Arkansas System employees including student employees and graduate assistants need to log in to Workday via then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System twoyear institutions will also view open positions and apply within Workday by searching for Find Jobs for Students.
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If you close the browser or exit your application prior to submitting the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.
Closing Date:
Type of Position:
Clerical
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
Division of Agriculture of the University of ArkansasThe University of Arkansas System Division of Agriculture is a state wide campus with faculty based on University campuses at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES) and is home to more than 1400 employees. The Division was established in 1959 and is headed by the VicePresident for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy worklife balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.
If you have a disability and need assistance with the hiring process and require reasonable accommodations please contact the Divisions Office of Inclusion Access and Compliance at .
For general application assistance or if you have questions about a job posting please contact Human Resources ator.
Department:
4H & Youth Development *
Departments Website:
Summary of Job Duties:
Self Management:Uses time and resources constructively in the completion of assignments and/or tasks. To be monitored by intermittent review of work
Organize and prioritize tasks effectively to meet outlined deadlines with the expected time frame with minimal delays as observed by supervisor
Follow attendance and leave policies by reporting to work on time on a daily basis and scheduling leave so that it does not interrupt or interfere with completion of job assignments and/or job duties. Monitored by supervisor observation and leave records
Exhibits professionalism in behavior and personal presentation with no documented complaints and monitored by supervisors observations.
Ensures the security of confidential information without any documented infractions as monitored by supervisor
Builds trust and credibility by demonstrating reliability and consistency with work performance as directly observed by supervisor
Demonstrates the flexibility and adaptability to understand and adopt necessary changes to established practices. Monitored randomly by supervisor
Recognizes and respects the differences in people with no documented complaints.
Supports the Divisions nondiscrimination objectives as observed by supervisor.
Communication:
Answers telephone in a professional courteous manner utilizing the correct institutional greetings as randomly observed by direct supervisor. Protects the privacy of assigned professionals when taking messages.
Sends out emails correspondence letters and other official documents using correct spelling grammar and punctuations as observed by the supervisor.
Listens to feedback and makes the needed corrective actions without documented complaints as observed by the supervisor.
Maintains confidentiality and shares ideas and information appropriately as documented by supervisor.
Relays messages in a timely and efficient manner without delay as instructed by professionals as observed by supervisor and/or Extension staff.
Quality & Quantity of Work:
Produces highquality work without documented complaints by supervisor
Properly maintains records and equipment without complaints by supervisor
Takes action to develop or acquire skills that enhance job effectiveness. Monitored randomly by supervisor
Verifies information for clarity and seeks feedback as observed by the supervisor
Clarifies expectation with specialist about what needs to be done and how to do it without observed infractions.
No documented complaints about failure to perform task due to nonjobrelated activities
Works for temporary assigned specialist in a conscientious manner and incorporates duties into existing workload with due consideration given priorities. Monitored by supervisor. Ensures monthly postage and copier reports are submitted on time and without error. Assist staff with arrangements for meetings and trainings.
Document and File Preparation (technical expertise):
Drafts correspondence according to supervisors and staff instructions or standard format with few grammatical errors.
Composes compiles edits prints and enters data for various reports narratives newsletters and training materials from rough draft with few errors.
Use technology effectively to complete reports handouts budgets and data entry (including Workday Excel Word PowerPoint etc. as observed by Extension staff and/or supervisor.
Files all paperwork properly and in a timely manner as observed by supervisor.
Completes travel leave request requisitions and publication orders promptly as observed by supervisor.
Maintains files and routinely consolidate and/or destroy inactive files according to the established Extension policies within the appropriate time frame.
Team Work:
Listens to and respects the ideas of other team members
Positively impacts team by establishing rapport and credibility
Is willing to put in time and effort to get the job done
Volunteers to help coworkers
Shares information expertise and resources with others
Financial Record Keeping:
Manages Receives and processes registration payments and donations for various activities. Maintains expenditure records and account balances of departmental budgets grants ADC and 4H Foundation funds for specialists. Provides regular reports
Qualifications:
Minimum Requirements:
The formal education equivalent of a high school diploma; plus one year of specialized training in business management business education or a related field; plus three years of experience in specialized or a related field applicable to work performed.
Skills:
Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of workrelated subject area. Knowledge of computers and software applications. Ability to prepare present and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop recommend interpret and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan organize and direct the work of others.
Additional Information:
Applicants for this position are required to upload a Resume Cover letter and a list of three 3 references including name phone number and email address (if available) prior to submitting the application. Once an application is submitted the applicant will not be able to edit the application or upload additional documents.
If you have technical issues uploading a document or if you have a need to provide additional documentation after submitting your application email
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Instructor 4H & Youth Development
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Preemployment Screening Requirements:
Criminal Background CheckThe University of Arkansas System Division of Agriculture may conduct preemployment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent nondiscriminatory manner consistent with the state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Manipulate items with fingers including keyboarding Repetitive Motion
Frequent Physical Activity:
Talking
Occasional Physical Activity:
N/A
Benefits Eligible:
YesRequired Experience:
Unclear Seniority
Employment Type
Full-Time
