Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer please visit
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Office Manager within Academic Affairs. The Office Manager executes a wide variety of administrative duties for the Testing and Certification Department.
Summary of responsibilities include but are not limited to:
- Perform all duties associated with being an HR Partner within the Testing and Certification and Test Preparation departments in relation to all personnel functions to include job requisitions interviewing candidates hiring process update of OPS contracts terminations promotions and clearances and the associate paperwork concerning these actions.
- Assist the Director with payments of contracts and agreements. Keep all vendors files current and ensure blanket orders and standard purchase orders are generated to pay for services.
- Prepare requisitions for purchase orders and budget transfers. Monitor and pay expenditures in a timely manner.
- Ensure that all office and test supplies are ordered in a timely manner to include Prometric and ensure office equipment is routinely in service and kept in operational condition to include testing scanners copier etc.
- Assist the Director by utilizing Banner and Workday to track expenditures and revenues on all department budget accounts monthly and yearly.
- Assist the Director with maintaining operational budget for Testing and Certification and Test Preparation Departments.
- Assist the Director in preparation and revisions of position descriptions.
- Maintain and ensure all input and submission of time has been completed for Testing and Certification and Test Preparation Department. Run payroll certifications per pay period to be checked by Associate Director.
- Maintain all files on various test payments receipts for compilation of revenue and expenditures and assist in projecting budgets needs throughout the fiscal year.
- Responsible for ensuring all paper checks received are deposited in a timely manner for the Testing and Certification Department.
- Prepare all travel Spend Authorizations and Expense Reports for Director and assist all travelers with completing forms required for travel.
- Reconciles travel in a timely manner once department personnel have returned from their trip by utilizing Workday (or any other system) to input all travel expenditures and reimbursement.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
- State retirement options including taxdeferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program
- Flexible work arrangement plans
- Sick Leave Pool Program
- Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty Tuition assistance after 6 months of fulltime employment. For inunit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
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Minimum Qualifications:
A high school diploma and five years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Ability to work alone or in a team environment required.
Experience with purchasing and other fiscal related processes required.
Strong computer skills: Microsoft Word Outlook required.
Motivated selfstarter with the ability to take initiative and carry out tasks thoroughly and effectively required.
Excellent verbal and written communication skills along with excellent interpersonal and organizations skills required.
Proficiency in writing reading and speaking the English Language required.
Salary:
$16.50 per hour.College or Department:
AA Testing / Certification / Test PrepLocation:
Boca RatonWork Days and Hours:
Monday Friday 8 a.m. 5 p.m.Application Deadline:
Special Instructions to Applicant:
VETERANS PREFERENCE:Applicants may claim Veterans Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans Preference and the SP position they are shown preference by the guarantee of an interview. Veterans Preference does not guarantee a job. For additional information please visit For assistance please contact Recruitment Services at REQ19412 Maintenance Specialist2 (Open)
APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PREEMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at. For inquiries concerning employees job applicants or other available accommodations please call the Office of Civil Rights and Title IX at.
As a Hispanicserving institution Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools a vibrant and safe community and a subtropical climate conductive to yearround outdoor activities.
Required Experience:
IC
Employment Type
Full-Time
