Elementary School BookkeeperSecretary 12 Month
Elementary School BookkeeperSecretary 12 Month
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1 Vacancy
Job Description
BattlefieldElementary School is actively seeking an experienced administrative secretaryto serve as a vital member of the schools financial team ensuring accurate accounting recordsand orderly bookkeeping reports for the school. This position handles various financial transactions manages school budgets and generates reports to support school administration. In the absence of the School Secretary/Registrar this position provides administrative support to the front offices or other departments within the school.
Essential Job Functions:
- Receives and screens visitors staff members telephone calls and incoming mail personally responds to inquiries by making decisions which in the employees judgment do not require the supervisors attention
- Organizes the flow of correspondence and other pertinent data establishes and maintains afiling system that provides for the efficient operation of the department while maintaining confidentiality
- Prepares produces and makes appropriate distribution of all correspondence including lettersmemoranda; reports recommendations notices orders requests schedules etc and any other necessary informational items.
- Prepares necessary informational materials for the department for which they are assigned i.e.assigning and completing necessary paperwork for substitute teachers scheduling bus drivers for field trips.
- Aids with registration procedures for new students.
- Establishes and coordinates the efficient operation of the office receipts and disbursement offunds in accordance with budget allocations.
- Maintains complete records of all financial transactions.
- Prepares monthly bank reconciliation for the Accounting Department.
- Prepares the monthly annual reports and records in compliance with auditors regulations.
- Monitors and reports financial information to the supervisor.
- Communicates with vendors to secure and maintain supplies and equipment.
- Tracks employees timeclock daily entries and leave requests.
- Processes payroll packets twice a month for submission to the payroll department at theSchool Board Office (SBO).
Click hereto read the full Job Description for this role.
Education and Experience:
Required
- High School Diploma or GED
- Two 2 years of experience in a financially responsible role ideally on a finance or payroll team within the Education industry
Preferred
- Associates Degree in Accounting Business Administration or a related field
- Previous experience processing payroll data ideally within the Education Industry.
About Spotsylvania County Public Schools:
Comprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.
So what sets us apart Choosing SCPS means joining a highly collaborative team of professionals who inspire challenge and support one another to be their very best everyday. As a team member you become part of something much bigger Your success directly influences our students success. Here YOU make a difference.
The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match FMLA and ShortTerm Disability leave Tuition Reimbursement Employee Assistance Programs (EAPs) and employer paid Life Insurance.
To learn more about Spotsylvania County Public Schools and our teams please visit our website athttps:// Terms:Employment may be offered as a 12Month 243 Day) contract at a minimum of 7.5 hours worked per day. This position is evaluated annually.
Benefits Eligibility:Eligible
Together we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.
Spotsylvania County Schools is an Equal Opportunity Employer and committed to nondiscrimination in the workplace. Criminal record and background checks will be completed after an offer is made.
A workplace that values unique perspectives fosters belonging and ensures opportunities for all to thrive.
Employment Type
Full-Time
