Assistant Deputy Commissioner for Policy Administration

Title: Assistant Deputy Commissioner for Policy & Administration

State Role Title: Gen Admin Manager III

Hiring Range: Up to $180000 (Commensurate with experience)

Pay Band: 7

Agency: Department of Social Services

Location:DSS HOME OFFICE

Agency Website:

Recruitment Type: General Public G

Job Duties

At the Virginia Department of Social Services we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement we commit ourselves to listening learning and cultivating environments of trust respect and positive engagement. Together we are missiondriven eager to achieve and passionate about bringing the best of who we are to those we serve.

The Virginia Department of Social Services has an exciting opportunity to join our team as the Assistant Deputy Commissioner for Policy and Administration.

The Assistant Deputy Commissioner for Policy and Administration reports to the Deputy Commissioner and is responsible for assisting the Deputy Commissioner in leading the Policy and Administration Portfolio to support programs operations and processes across the Department. The Portfolio leads the Departments general services technology services financial administration legislative consulting and the development of trauma and resilience policy. The Portfolio works within a multimilliondollar operating budget and provides oversight and management of the Departments overall $2.9 billion budget and technology services and projects. This position leads special projects on behalf of the Deputy Commissioner and serves as a proxy to the Deputy Commissioner in their absence. The Assistant Deputy Commissioner for Policy and Administration partners with the Deputy Commissioner in setting the Portfolios vision performance metrics the portfolio agenda and the cultural atmosphere within which the Portfolio works. The Assistant Deputy Commissioner for Policy and Administration assists in the management of the Departments procurement budget and fiscal administration technology operations and property and facilities. The Assistant Deputy Commissioner for Policy and Administration assists with staff development activities across the Portfolio and serves as a liaison with other portfolios and divisions to manage conflict improve processes and outcomes and create clarity around shared work.

In addition the Assistant Deputy Commissioner for Policy and Administration assists the Deputy Commissioner in supporting all VDSS programmatic areas across all agency Portfolios and the Commissioners Office. This position requires advanced knowledge of management principles and practices and the ability to execute on those practices to direct manage and guide directors and senior executives through Policy and Administration activities and services throughout the agency. The Assistant Deputy Commissioner for Policy and Administration works with partners internal to the Portfolio and externally to strategize design and transition operations systems and processes to best serve the Department as a whole. The Assistant Deputy Commissioner for Policy and Administration can be called upon to regularly interact with senior agency staff other agency directors cabinet secretaries and other key administration officials. This position is also responsible and accountable for the core responsibilities related to program and workforce management quality assurance and assists the Deputy Commissioner in managing infrastructure operations enterprise systems project management and providing operational and strategic direction to the units and divisions of the Portfolio.

In addition to a rewarding work experience VDSS offers excellent health and life insurance benefits pretax spending accounts state funded Short and LongTerm Disability paid holidays vacation tuition assistance free wellness programs and a state retirement plan with options for taxdeferred retirement savings including employer matching Employee Benefits.

Minimum Qualifications

Strategic Communication Advanced understanding of diverse audience behaviors; Advanced ability to effectively communicate concepts processes data or strategy across multiple platforms and audiences to increase awareness understanding engagement and performance; Demonstrated ability to communicate effectively both orally and in writing with colleagues decisionmakers and stakeholders;
Coaching and ConsensusBuilding Advanced ability to convene facilitate mediate and coach targeted groups of stakeholders project/process owners and customers through resultsoriented collaboration in efforts to establish a shared vision and shared ownership of output and outcomes. The ability to build coalitions internally and with other Federal State and local governments or nonprofit and private sector organizations to achieve common goals.
Project/Program Management with an emphasis on Technology related projects and programs Advanced strategic and operational expertise in identifying prioritizing and mitigating issues risks and opportunities across the Policy and Administration portfolio. Ability to put concepts and resources into action to achieve a strategic goal.
Planning & Development Advanced ability to develop scale and oversee enterprise initiatives in support of the agencys strategic priorities; Ability to conduct assessments in support of adjustments to policies practices structures and standard operating procedures
Transformational Leadership Advanced ability to motivate inspire innovate build trust and respect and demonstrate our core values while empowering others to do the same. The ability to bring about strategic change both within and outside the organization to meet organizational goals. Inherent to this leadership competency is the ability to establish a direction for the working unit and to implement it in a continuously changing environment.
Executive Presenting and Reporting Advanced ability to compile prepare & deliver executive level presentations; provide critical updates using consistent documentation project plans status reports etc.; Ability to model measure quantify and communicate improvements or impediments.
Leading People the ability to lead people toward meeting the organizations vision mission and goals. Inherent to this leadership competency is the ability to provide an inclusive workplace that fosters the development of others facilitates cooperation and teamwork and supports constructive resolution of conflicts. Additionally this requires emotional intelligence and the ability to establish and maintain effective working relationships with internal and external stakeholders state federal and local agencies public officials professional/community groups division directors employees and the general public.
Results Driven the ability to meet organizational goals and customer expectations. Inherent to this leadership competency is the ability to make decisions that produce highquality results by applying functional and technical knowledge analyzing problems and calculating risks.
Business Acumen the ability to manage human financial and information resources strategically.
Initiative Ability to manage coordinate and prioritize multiple activities concurrently and to adjust quickly to changing priorities. Without supervision or instruction the ability to effectively oversee activities of teams and staff and to establish and implement strategies to meet unit performance goals and improve operational processes.
Decisive Strong Ability to exercise independent judgment and make decisions regarding daily operations with little to no supervision. Ability to research analyze and draw conclusions.
Significant leadership experience in public administration human services public policy or other relevant field.
Senior management experience with a proven track record of overseeing operations leading teams and managing largescale projects or programs.
Significant experience in fiscal management budgeting and financial reporting.
Demonstrated success and experience in strategic planning and implementation of initiatives.

Additional Considerations

Experience and understanding of Commonwealth of Virginia budget and legislative processes.
Experience in contract management or procurement.
Experience in technology project management.
Experience working with state government agencies or other public sector
organizations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia 2.23114 as a condition of employment. The filing must be completed on or before the first day of employment and annually thereafter on or before February 1. The selected candidate is required to complete the Statement of Economic Interest training within 2months of becoming a state filer and at least once during each consecutive period of two calendar years commencing on the first oddnumbered year thereafter. For more information please visit

Selected candidate(s) must successfully pass a fingerprintbased criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employees Form I9 (Employment Eligibility Verification) into the Federal EVerify system to confirm identity and work authorization.

This position may be eligible for hybrid telework opportunities; availability hours and duration will be in accordance with the Commonwealths Teleworking policy on a casebycase basis.

Contact Information

Name: VDSS Division of Human Resources

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.