Administrative Coordinator

Title: Administrative Coordinator

State Role Title: Administrative & Office Specialist III

Hiring Range: $54000 $63500

Pay Band: 4

Agency: Dept of Prof & Occup Reg

Location:DPOR Main Office

Agency Website:

Recruitment Type: General Public G

Job Duties

As part of The Department of Professional and Occupational Regulation (DPOR) you will play a critical role in the economic vitality of Virginia by helping qualified people start businesses and work in their chosen fields. DPOR is an executive branch agency under the Secretary of Labor for the Commonwealth of Virginia. Our regulatory boards are comprised of practitioners and citizens appointed by the Governor and are responsible for regulating certain professions and occupations ranging from architects and contractors to cosmetologists and professional wrestlers. We protect the public by verifying minimum competency investigating complaints and upholding professional compliance with state laws and regulations.

This position will provide administrative logistical and business support services to the Executive Director and Board Administrators for the assigned boards. The successful candidate will coordinate Board related functions and serve as the primary point of contact for board members attorneys other intraagency divisions government officials and the general public.

*Multiple positions may be filled from this posting.*

Working for the State affords you many benefits and here are just a few:
Affordable and comprehensive health benefits
13 paid state holidays.
Time off to volunteer as well as vacation sick and personal leave.
Participation in the VRS retirement system.
Free parking on the premises (DPOR).

And DPOR offers tuition reimbursement after a period of employment.

As part of The Department of Professional and Occupational Regulation (DPOR) you will play a critical role in the economic vitality of Virginia by helping qualified people start businesses and work in their chosen fields. DPOR is an executive branch agency under the Secretary of Labor for the Commonwealth of Virginia. Our regulatory boards are comprised of practitioners and citizens appointed by the Governor and are responsible for regulating certain professions and occupations ranging from architects and contractors to cosmetologists and professional wrestlers. We protect the public by verifying minimum competency investigating complaints and upholding professional compliance with state laws and regulations.

TELEWORK OPTIONS: Please note that this position may be eligible for limited telework and is not a fulltime telework position. Upon hire into this position the agency requires the incumbent to be in the position for 90 days before a specific telework schedule may be submitted for consideration.

Minimum Qualifications

Knowledge of regulatory boards.
Knowledge of business procedures office procedures and office equipment and its proper usage.
Ability to maintain discretion when handling confidential and sensitive matters.
Ability to perform a wide variety of moderate to complex program and administrative support duties.
Strong organizational skills.
Ability to coordinate procure and obtain necessary equipment facilities materials and services needed to accomplish the boards business operations in compliance with applicable requirements.
Ability to compose clear concise and grammatically correct documents.
Ability to read and apply regulation and statutes.
Proficiency in the use of computer software applications.
Effective time management.
Experience in meeting planning progressively managing administrative projects and business operations and office practices or equivalent combination of experience.
Ability to pay close attention to detail and provide accurate information and guidance.

Additional Considerations

Experience in a regulatory environment preferred.
Experience preparing and amending electronic documents preferred.
Knowledge of Freedom of Information Act (FOIA) preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

CONFIRMATION: You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

SUPPLEMENTAL QUESTIONS: You may be required to respond to positionspecific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions will disqualify you from further consideration.

VETERAN STATUS: When applying for this employment opportunity if you indicate you are a veteran please provide a copy of your DD214 to or via fax toprior to the job posting closing.

LAY OFF POLICY: If you have been affected by DHRM Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must submit a copy of the card by attaching it to your submitted application or you may send it to or via fax toprior to the job posting closing.

ALTERNATIVE HIRING PROCESS: In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability use this link: or call DARS ator DBVI at. Please provide a copy of your Certificate of Disability (COD) to or via fax toprior to the job posting closing.

ELECTRONIC APPLICATIONS OR RESUMES ONLY: DPOR does not accept mailed emailed faxed or hand delivered applications or resumes.

BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include local agency checks criminal record check driving record employment verification verification of education and other checks requested by the hiring authority related to the position. Please be advised if the information gathered does not coincide with the information listed on your application your application will no longer be considered for the position.

LICENSES: Applicants must disclose any current professional or occupational registration certification and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.

Veterans AmeriCorps Peace Corps and other national service alumni and people with disabilities are encouraged to apply.

DPOR is an Equal Opportunity Employer

Contact Information

Name: Human Resources

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.