Site Admin I
Site Admin I
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Job Description
Overview
Provide administrative support to the onsite project management team and sitebased employees
Responsibilities
- Administrative/Office: Serve as receptionist with duties to include answering phones greeting visitors handling incoming and outgoing mail copying and scanning
- Assist with onboarding of employees including validating assigned paperwork is complete collecting and verifying I9 documentation and participating in new hire orientation
- Maintain tracking and reporting spreadsheets needed for the project
- Maintain site roster and time off calendar
- Assist with project setup activities including but not limited to setting up office contacts and services
- Assist users with logging into company software accounts
- Order and maintain an adequate amount of office supplies
- Maintain a clean and organized office throughout the duration project
- Participate in daily internal management meetings taking meeting minutes as needed
- Crosstrain with other administrative positions onsite (if applicable) to serve as backup
- All other duties as assigned
- Accounting/Payroll: Responsible for leading daily timesheet audits notifying management of errors and assisting with the correction process for craft payroll to ensure accuracy
- Reconcile purchase card statements monthly
- Employee Relations: Assist employees with questions related to benefits training payroll timesheets time off requests and employee record updates
- Assist with equipment questions (scanner copy machine etc.
- Safety: Be a Champion of the organizations Safety culture
- Assist the Site Safety Coordinator as needed
Qualifications
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
- 13 years experience in administrative support position
KNOWLEDGE SKILLS AND ABILITIES REQUIRED:
- Take reasonable care of your own and others health and safety and of those who may be affected by the daytoday delivery of this role by taking personal responsibility for working toward Wanzeks Zero Injury principles
- Proficient in Microsoft Word Excel PowerPoint SharePoint and Outlook
- Strong verbal and written communication skills
- Must be highly organized and able to multitask
Whats in it for you
Financial Wellbeing
- Compensation: $22.00$24.00/hourly commensurate with experience
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
Health & Wellness
- Medical Dental and Vision insurance (plan choice) coverage for spouse domestic partner and children
- Diabetes Management Telehealth Coverage Prescription Drug Plan
MasTec Inc. is an equal employment opportunity employer. The Companys policy is not to unlawfully discriminate against any applicant or employee on the basis of race gender sex sexual orientation gender identity color religion national origin age disability genetic information veteran status or any other consideration made unlawful by applicable federal state or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTecs policy to comply with all applicable state federal and local laws respecting consideration of unemployment status in making hiring decisions.
Position may be subject to preemployment screening which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process contact Due to the high volume of applications received we are unable to respond to individual requests regarding application status. Please log into your candidate profile for uptodate information.
Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec or @. If you suspect you are the target of a scam we advise you to contact your local law enforcement agency and report fraud at Clean Energy & Infrastructure and our subsidiaries do not work with any thirdparty recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Service Line (UKG) : Name
Employment Type
Full-Time
