Staff Assistant Shipping Receiving
Staff Assistant Shipping Receiving
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
BACKGROUND
NATO offers you more than a job. It gives you a mission: building peace and security for one billion people in Europe and North America.
We are a unique multinational flying force with operational capability located at the NATO Airbase Geilenkirchen. With its 14 E3A aircraft our organization plays a critical role in NATO and our mission is to deliver ready responsive Airborne Early Warning Battle Management and Command and Control capability to operational commanders in support of NACapproved tasks.
The Logistics Support Branch is responsible for providing specialized centralized support functions to the E3A Component spanning personnel and cargo movement for all contingency and deployment related activities. The Shipping & Receiving Section processes the receipt of materiel and is the supply focal point for all customs declarations. The incumbent is responsible for ensuring the timely receipt identification and verification and correctness of delivery for all incoming consignments and customs declarations. Processes shipments to off base organizations. Resolves with the Materiel Management Branch NATO Supply and Procurement Agency (NSPA) representatives and other sources of supplies/repair. Reports transportation claims for loss and damage property. Contributes to the Logistics Wing (LW) Training Programme.
To find out more about the background please visit our Homepage to apply:Video
THE ROLE
The incumbents duties are:
- Efficient assisting in the management of the Shipping & Receiving Section and allocated resources;
- Coordinating supervising and controlling the qualitative and quantitative inspection on material to be shipped and on material received in accordance with the current procedures contractual and technical criteria;
- Coordinating the material flow of material to be shipped and received to and from offbase organizations;
- Ensuring equipment and facilities of the Shipping & Receiving Section are maintained in good order;
- Verifying outbound and inbound consignments for correctness manifests bills of loading and/or customs documentation;
- Initiating research as required to respond to inquiries from Procurement/Programme Offices/Divisions and Customs authorities;
- Ensuring prioritized processing of material for verification and distribution;
- Maintaining historical statistical data for monitoring workload trends productivity and costeffectiveness;
- Ensuring imported goods are declared to the German Customs authorities;
- Administering the Internet Customs application Automated Customs Tariff and Local processing Applications System (ATLAS);
- Managing frustrated cargo to ensure a reference is provided for nonprocessed material;
- Investigating and resolving discrepancies related to received goods and submitting transportation claims;
- Maintaining current knowledge of customs railway and freight forwarding tariffs regulations;
- Ensuring all goods delivered to the section are properly inchecked and processed for shipment;
- Supervises Carpentry and ensures fabricated wooden crates and boxes are manufactured iaw technical orders and drawings;
- Ensures manufactured wooden crated and boxes comply with host nation regulation in regard to heattreated wood;
- Maintains the document control file for all receipts and shipments processed though his/her office;
- Ensuring compliance with E3A Component safety and security regulations;
- Assisting in maintaining Standard Operating Procedures (SOP) applicable to the section;
- Ensuring that all classified material and potentially hazardous cargo are correctly processed;
- Resolving discrepancies with respective internal and external organizations including sources of supply/repair;
- Reporting transportation claims and statements of damage and loss;
- Performing as working supervisor a range of duties related to the activities of the Shipping & Receiving Section and especially those technical functions which exceed the scope of responsibilities of section personnel;
- As functional area subject matter expert (SME) provides the LW Training Section inputs on training analysis required level of learning and method of delivery related aspects;
- Producing training materials including lesson plans presentations and tests;
- Teaching training and recommending qualification to LW Training Section;
- As functional area subject matter expert (SME) supports other LW training courses as directed;
- Conducting on the Job Training and advising newly assigned personnel.
QUALIFICATIONS AND EXPERIENCE REQUIRED
- Good working knowledge of a computer based logistics/supply management system acquired through at least 3 years function related current professional experience;
- Good working knowledge of standard warehousing principles;
- Good working knowledge of European Union customs and dangerous goods regulations especially those of the Host Nation;
- Good knowledge of materialhandling materialcontrolling warehouse procedures and logistical processes exercised within the commercial industry;
- Good knowledge of the host nation customs regulation and the role NATO plays within these regulations (Truppenzollgesetz);
- Higher secondary education and intermediate vocational training which might lead to a formal qualification with 2 years experience or secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 4 years related experience;
- The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English therefore sufficient English proficiency is essential;
- Additionally knowledge of the Host Nation language (German) is essential;
- Adequate knowledge of Standard Automatic Data Processing (ADP) is required.
THE FOLLOWING WOULD BE CONSIDERED AS AN ADVANTAGE
- Previous NATO assignment;
- Experience working in an international/military environment;
- Experience with NATO supply procedures;
- Supervisory experience in a large military industrial (preferably aerospace related) or commercial large storage facility;
- Experience in training personnel in a supply/storage related field;
- Experience in training development;
- Certified training in a computer based logistics/supply management information system.
SUPPORTING DOCUMENTATION
Please attach any documentation (proof of highest education diplomas certificates testimonials etc. that you consider to be particularly relevant to the qualification requirements specified in this advertisement. Any documentation submitted in a language other than English must be accompanied by at least an unofficial translation. Please note that upon taking up duties candidates will be asked to provide original certificates of their education and professional experience as relevant for this vacancy.
CONTRACT
Serving civilian members of NATO will be offered a contract in accordance with the NATO Civilian Personnel Regulations.
Newly recruited staff will be initially offered a definite duration contract of three years. Thereafter an indefinite duration contract might be offered.
SALARY
Salary values indicated in this vacancy notice are based on the new Single Salary Spine scale.
WHAT DO WE OFFER
- Excellent taxfree salary including (where eligible) expatriation family and childrens allowances and additional privileges for expatriate staff;
- Education allowance for children (where appropriate) and an excellent private health insurance scheme;
- Generous annual leave and home leave (if eligible);
- Retirement Pension Plan.
TEST/INTERVIEW
Our recruitment team will provide further guidance for invited candidates.
Required Experience:
Staff IC
Employment Type
Full-Time
