Payroll Accounting Technician
Payroll Accounting Technician
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$ 46000 - 55000
1 Vacancy
Job Description
Department Information
The Office of Financial Management exists to support the institutions mission by providing a functional campus environment. In general this includes performing collections and disbursement activities for students faculty staff and outside vendors; generating and preserving financial records of the institution; accounts receivable accounts payable cashiering payroll grants and contracts debt payments and Federal Perkins loans Federal Title IV financial aid Statefunded financial aid and institutional grantsinaid; develop and enforce policies to ensure that transactions are accurately recorded that expenditures are made in accordance with State laws federal grant provisions and contractual agreements and that University assets are adequately protected from loss and/or misuse for the enhancement of Colorado State University Pueblo and the learning environment.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community creates educational opportunities fosters unique collaborations and supports inclusion access and affordability as a gateway to the world.Description of Job
This position processes all aspects of payroll for university employees. Duties include analyzing and resolving problems regarding payroll for student and nonstudent hourly employees and payroll for faculty and staff. This position works independently to compile and verify payroll changes deductions job offer amounts supplemental pay retirement information direct deposit information tax withholding and leave payouts. Additional duties include preparing W2s on an annual basis and ensuring compliance with Federal and State agencies requests for information by completing surveys and reports in a timely manner. This position provides information to internal and external auditors as needed as well as prepares exhibits required by the Office of the State Controller and footnotes required by the Colorado State University System Office. This position works directly with Information Technology Services to develop or improve computer processes. The position will determine sufficient funds to cover payroll and will facilitate a wire transfer from the State of Colorado Treasury Office to the appropriate university bank account.
This position is funded by System funds through January 2026 for the HCM project. Renewal of position funding through June 2026 is contingent upon continued funding of the project.
Primary Duties:
Processes all aspects of payroll for faculty and staff- Compiles and implements all changes to payroll and ensures all payments and deductions are properly coded for withholding.
- Prior to final processing reviews all changes for monthend payroll and reconciles to payroll system reports. Processes payroll upon completion of reconciliation process.
- Following completion of payroll compiles deductions and reconciles with vendor invoices; enters payroll adjustments as needed.
- Determines sufficient funds to cover monthend payroll disbursements and related vendor payments and facilitates a wire transfer from the State of Colorado Treasury Office to the appropriate university bank account.
- Meets with terminating employees regarding payroll questions or issues.
- Answers and submits payroll and employment surveys as requested by Federal and State Agencies.
- Completes employment verifications upon request.
- Reconciles monthly PERA premiums and submits report online.
- Creates and runs reports to generate information for yearend exhibits footnotes financial aid inquiries and census surveys.
- Provides documentation for internal and external audit requests.
Investigates questions regarding payroll checks through online banking services and/or image software.
Maintains and updates payroll procedures manual
Works with Information Technology Services to create software enhancements or modify existing processes.
Assists with FAMLI processes.
Completes annual income adjustments- Adds taxable items that do not occur on payroll such as car allowances prizes life insurance moving expenses etc. and verifies Medicare is calculated correctly on these items.
- Determines Medicare for life insurance by identifying and calculating taxable portion of coverage based on IRS rates
- Ensures payroll checks issued in previous year are voided correctly and not reported in current payroll amounts.
$46000 $55000Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications
- Bachelors degree from an accredited institution.
- Proficiency in AIS and KFS systems
- Knowledge of Colorado Fiscal Rules
- Strong attention to detail and excellent organizational skills
- Four years relevant experience
- Professional work experience in a higher education institution
- Certified Payroll Professional and/or Fundamental Payroll Professional Certification
- Multistate payroll processing experience
Supplemental Information
All interested candidates must apply through the online application system. No other format of application materials will be accepted.
Applicants must attach the following documents in order to be considered for this position:- a letter of intent (cover letter)explaining the extent to which you meet the minimum requirements and preferred qualifications for this position
- a current resume or CV
- unofficial or official transcripts showing required degree conferred
- current contact information for three professional references either within the online application or as an attachment. Personal references are not counted towards this requirement.
Early submission of application materials is encouraged. This announcement will close at noon Monday April 14 2025.
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small studenttofaculty ratio for an everchanging global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science Technology Engineering and Mathematics; the Hasan School of Business the College of Humanities Arts and Social Sciences; and the College of Health Education and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community creates educational opportunities fosters unique collaborations and supports inclusion access and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nations top 100 byU.S. News and World Report. CSU Pueblo has an everchanging campus landscape that features a newly renovated Library a new general academic classroom building and a newly renovated and expanded student center.
At CSU Pueblo Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.Colorado State University Pueblo offers a comprehensive benefits package including:- Medical and prescription insurance
- Dental insurance
- Vision insurance
- Flexible benefit plan
- Basic term life insurance
- Voluntary term life and AD&D insurance
- Longterm disability insurance
- Employee assistance program
- Travel accident insurance
- Voluntary critical illness and accident insurance
- Annual and sick leave
- Retirement plans
- Employee and dependent tuition discounts
- State employee discounts via BenefitHub
Other incentives include various oncampus event recreation and meal discounts.
About Pueblo Colorado
The city of Pueblo is a historically and culturally rich diverse city of more than 100000 located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal yearround climate with four distinct mild seasons crisp mountain air and 300 days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities encompassing water sports at Lake Pueblo biking or running along Pueblos beautiful river trail system golfing tennis hiking or skiing in the mountains to the west. The region is heavily agricultural with large and smallscale farming and ranching and a diverse mix of service manufacturing and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal we conduct background investigations for all final candidates being considered for employment. Background checks may include but are not limited to criminal history (felony and misdemeanor) national sex offender search and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references with prior notification given to the candidate.
Note:The successful candidate must provide official transcripts of academic work completed and under U.S. Citizenship and Immigration Services regulations be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations please contact the Office of Human Resources & Institutional Equity ator.
In compliance with the Clery Act of 1990 the Universitys annual security report is available at: Colorado State University Pueblo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or veteran status. Additionally the University complies with all other relevant federal state and local laws regarding employment practices.
Required Experience:
IC
Employment Type
Full-Time
