MUSCP- Executive Administrative Assistant to the President
MUSCP- Executive Administrative Assistant to the President
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1 Vacancy
Job Description
Job Description Summary
The Executive Assistant III provides highlevel administrative support to the President and Office of the President ensuring seamless operations effective communication and wellcoordinated schedules. This role requires professionalism discretion and the ability to manage multiple priorities in a dynamic environment.Entity
University Medical Associates (UMA) Only Employees and FinancialsWorker Type
EmployeeWorker SubType
RegularCost Center
CC003439 UMA PRES FND Presidents Fund CCPay Rate Type
SalaryPay Grade
Health31Scheduled Weekly Hours
40Work Shift
Job Description
Key Responsibilities:
1.1 Schedule & Calendar Management 25
- Manages the Presidents daily schedule coordinating with the schedules of the First Lady and Chief of Staff.
- Schedules special activities events and meetings making necessary arrangements for conferences.
- Exercises sound judgment in prioritizing access to the President and team based on relevance and urgency.
- Schedules meetings at the request of the President and team coordinating with internal and/or external stakeholders availability.
- Ensures time is managed effectively and efficiently to meet key objectives.
1.2 Meeting & Event Preparation 20
- Tracks tasks assigned by the President and team ensuring objectives progress smoothly.
- Gathers and organizes briefing materials ensuring the President and team are wellprepared for meetings speaking engagements and travel.
- Attends meetings records minutes and drafts decision memorandums as appropriate and necessary.
1.3 Communication & Representation 15
- Serves as the primary communication liaison for the Office of the President including interactions with staff administrators directors and other internal and external constituents.
- Responds to inquiries resolves issues and ensures the President and team remain informed on key matters.
- Upholds a high level of professionalism and discretion while maintaining a positive solutionsoriented approach.
1.4 Travel Coordination 15
- Plans and coordinates travel for the President and team including registrations flights accommodations and ground transportation.
- Prepares detailed travel itineraries ensuring all logistics align with event and meeting schedules.
- Organizes receipts and necessary documentation for travel reimbursements posttrip.
1.5 Administrative Operations & Policy Implementation 10
- Supports the implementation of office policies and contributes to the decisionmaking process.
- Addresses administrative challenges responding to inquiries from government officials faculty staff students and the public.
- Drafts and manages correspondence including confidential communications.
- Maintains a high standard of professionalism ensuring all interactions reflect the values of the Office of the President.
1.6 Confidentiality & Information Management 5
- Maintains and secures confidential files and sensitive information.
- Exercises discretion in determining appropriate access to information.
1.7 Collaboration & Office Synergy 5
- Works closely with other administrative staff to ensure efficiency crosstraining and collaborative efforts.
- Monitors and ensures the accuracy and effectiveness of daily office operations.
1.8 Additional Duties 5
- Performs other duties as assigned to support the evolving needs of the Office of the President.
Additional Job Description
Bachelors Degree plus 5 years supporting a senior executive
If you like working with energetic enthusiastic individuals you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.
Medical University of South Carolina participates in the federal EVerify program to confirm the identity and employment authorization of all newly hired employees. For further information about the EVerify program please click here: Experience:
Chief
Employment Type
Full-Time
Key Skills
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