PK-8 Pod Secretary

Warren City Schools

Posted on : 10-04-2025

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1 Vacancy

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Job Location

Warren - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 10-04-2025

Job Description

Position Type:
Secretarial/Clerical

Date Posted:
3/7/2025

Location:
Building To Be Determined

Date Available:
To Be Determined

Closing Date:
3/13/25 or until filled.

MINIMUM QUALIFICATIONS:

High School Graduate or equivalent.
Knowledge of and ability to demonstrate basic businessrelated skills.
Computer literate with ability to successfully work with all District operating systems including but not limited to various Microsoft applications such as Word Excel Publisher and Googlerelated functions.
Ability to organize and prioritize tasks in order to effectively work within timeline.
Clerical experience beyond minimum required.
Ability to perform duties requiring strictest confidentiality.
Excellent communication skills and ability to work cooperatively with other personnel.
Willing to crosstrain with other positions.

ADDITIONAL PREFERED QUALIFICATIONS:

Bachelor Degree Associate degree or academic hours completed beyond high school.
Experience gained in any unit of the school system.

SUPERVISION RECEIVED:

Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.

DUTIES:

Greet school visitors while interacting with the public in the school office or other settings.
Ensure that ALL visitors sign in receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office.
Assist students public and staff as needed.
Direct visitors to appropriate destinations.
Share responsibility with other clerical team members in the operation of the PK8 school office and be directly responsible to the Principal or designee(s).
Be responsible for your specific pod data.
Assist in areas of public relations and communications with students staff families and community.
Assist in scheduling as needed exercising priority including:
1. Building assemblies;
2. Parent/Teacher conferences;
3. Building meetings; and
4. Any other appointments as required.
Keep constantly informed of school policies guidelines and procedures.
Answer incoming phone lines and assist person on the phone as needed.
Help pupils staff members and parents with routine problems.
Receive and deliver messages to staff and students electronic and/or hard copy according to building and district protocol.
Prepare receive and distribute interoffice U.S. and electronic mail as required.
Operate office machines and maintain supplies for copy machines faxes etc.
Maintain student information in DASL and permanent record files which include:
1. Enrolling student;
2. Withdrawing student and releasing pertinent information to school;
3. Attaching end of year grade stickers to students permanent record card;
4. Assist in retention lists and summer school grades;
5. Attaching or recording end of year assessment data to student assessment record;
6. Prepare 8^th grade files at the end of the school year to be sent to the High School; and
7. Account for all pupils enrolled for the previous year.
Enter all daily attendance in computer maintain and retain hard copy files including:
1. Daily attendance;
2. Tardy to school;
3. Excuses from previous attendance days;
4. Early releases; and
5. Any other changes that are required regarding student attendance.
Type daily attendance bulletin and distribute or post for staff.
Call in daily enrollment and attendance numbers through ADM count week.
Maintain record of students on Home Instruction JJC etc.
Verify pupil attendance for staff parents and various agencies Family Services Social Security etc.
Record telephone calls from parents regarding attendance.
Assist Principals School Community Liaisons and appropriate personnel in recognizing known truant students.
Input all suspension and any other discipline related issues into the proper computer program.
Distribute and mail all suspensions and communications home to families as directed.
Type requests for expulsion and preexpulsion as needed (including copying discipline information record card and attendance for each student. Notify Principal of date and time of each hearing.
Abide by the rules regulations policies and procedures of The Warren City School District Board of Education.
Perform other relevant duties as may be assigned by Superintendent/CEO Building Principal and/or designated supervisor.

SALARY: Salary Table E Pay Range IV Salary per negotiated union contract.

CONTRACT: 214 Days 42 Weeks); 7.5 hours per day 37.5 hours per week.

Employment upon verification of BCI & FBI background checks and all other preemployment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff: Please send cover letter and resume to the Warren City School District Office of Human Resources Attention: Debbie Ball 105 High Street N.E. Warren OH 44481 or via email at by the closing date indicated above.

External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at on Job Opportunities then Apply next to appropriate Job ID 608 or Start an application for employment. Once your application is complete and submitted you will receive a confirmation number.

Warren City Schoolsuses the AppliTrack system from Frontline Technologies to manage employment applications online.

Employment Type

Full Time

Company Industry

Key Skills

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Warren City Schools

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PK-8 Pod Secretary

Warren City Schools

Job Description

Employment Type

Company Industry

Key Skills

About Company

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