Sr Administrative Coordinator SOM Stravitz-Sanyal Institute for Liver Disease

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCUs sponsored research the School of Medicine is internationally recognized for patient care and education. All fulltime university staff are eligible for our generous benefits package that includes choices for health vision and dental coverage lifeinsurance short and longterm disability coverage retirement planning taxdeferred annuity and cash match programs flexible spending accounts tuition benefits significant paidtime off 12 paid holidays and more. Explore our benefits further here: StravitzSanyal Institute for Liver Diseaseand Metabolic Health (SSI) is seeking a highly organized proactive anddetailoriented Senior Administrative Assistant to providecomprehensive support to the Director Dr. Arun Sanyal. This role is integralin ensuring the smooth functioning of his office by managing schedulescoordinating travel and highlevel meetings and facilitating communicationinternal and external partners. The ideal candidate will possess exceptionalorganizational skills the ability to manage multiple priorities and a deepunderstanding of executivelevel operations. This is a unique opportunity towork closely with senior leadership and play a key role in the success of ourorganization. If you are a strategic thinker resourceful problem solver andcapable of maintaining discretion in a fastpaced environment wed love tohear from you.

Duties& Responsibilities:

Administrative Support for Director 60: Manage the daily workflow incoming and outgoing communicationsincluding email phone calls and appointment/meeting requests prioritizingand responding in a timely manner. Research draft edit and finalizecorrespondence and other documents as requested by the Director. Schedulemeetings reserve meeting sites collate and distribute agendas and manage minutesfor meetings as necessary. Serve as the primary administrative liaison betweenthe Director and all internal and external stakeholders and partners. Maintainorganization of Director conference materials and presentations. With time itis expected that the individual in this role can anticipate needs and workindependently with minimal daytoday oversight.

Travel Coordination 30: Coordinate travel as needed which includes but not limited tohotel airline train or car reservations. Monitor deadlines for conferenceand meetings registrations. Confirm all travel arrangements have been madeprior to the departure and prepare comprehensive travel authorizations and travel reimbursements in accordance with Universityand VCUHS policies and procedures in an accurate and timely manner.

Purchasing/Invoicing/Receiving 5: Initiates purchase orders or uses purchasing card to ordersupplies services and other items required for SSI. Processes invoices throughAccounts Payable accurately.

Other Duties as Assigned 5: Performs other clerical tasks/duties and works with other teammembers to accomplish the goals and objectifies of the Institute and acceptsother clerical/support requests office in an efficient manner and other relevant duties as assigned.

PreferredQualifications:
Bachelors degree in a relevant field with a minimum of 35 years of professional experience or an equivalent level of professional qualifications and/or experience.

Skills:
Adaptable to evolving responsibilities and priorities taking on additional duties as assigned.
Proven ability to manage highvisibility multidisciplinary projects involving both external and internal partners.
Ability to manage multiple projects and deadlines simultaneously.
Effective and clear communication skills for engaging with diverse audiences at all levels.
Diplomatic approach with strong negotiation and judgment capabilities.
Selfmotivated and able to work independently.
Excellent time management prioritization and the ability to remain calm under pressure.
Demonstratedexperience working in and fostering an environment of respect professionalismand civility with a population of faculty staff and students from variousbackgrounds and experiences or a commitment to do so as a staffmember at VCU.

AdditionalInformation:
ORP Eligible: NO
Hours / weeks 40 hours weekly
Title Details: Sr. Administrative Coordinator
University Title: Sr. Administrative CoordinatorN19036N)
University Code: 19034N19036N)
University Job Family: General Administration

Virginia Commonwealth University is an equal opportunity affirmative action university providing access to education and employment without regard to race color religion national origin age sex political affiliation veteran status genetic information sexual orientation gender identity gender expression or disability.

Please note that if you are employed as a university employee working in any of the health systems facilities you will need to follow VCU Health System policies which will include but will not be limited to vaccination requirements.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.

Demetria Patterson

Required Experience:

Senior IC