Junior Officer Physical Security

1. SUMMARY

The Joint Intelligence and Security Division (JISD) under the leadership of the Assistant Secretary General (ASG) for Intelligence and Security comprises two principal pillars: Intelligence headed by the Deputy ASG for Intelligence; and the NATO Office of Security (NOS) headed by the Deputy ASG for Security (DASGS) / Director NOS.

The NOS is responsible for the overall coordination of NATO security member Nations NATO civil and military bodies as well as International Organisations and partner. It is also responsible for the security of the NATO Headquarters (HQ) and its personnel in Brussels and abroad on mission and in satellite offices and for the protection of the Secretary General. The NOS comprises the Office of the Director the Security Policy Oversight Branch (SPOB) the Protective Security & Emergency Services Branch (PSESB) the Security Intelligence Branch (SIB) and the Close Protection Unit (CPU).

The PSESBs mission is to ensure the security and safety of the NATO HQ its people infrastructure and information. In coordination with the Host Nation it analyses threats and vulnerabilities determines risks and takes action to minimise them. Its staff works in the following domains: access management; security regulations and infractions; physical security; security guarding; fire first aid and CBRN; emergency procedures; information assurance; security awareness and special events (highlevel meetings at the NATO HQ and in NATO member and partner nations). It also provides advice on protective security issues in the NATO satellite offices.

The incumbent contributes to ensuring the implementation of physical security policies and commercial contracts for technical programmes. S/He is responsible for the oversight of the security systems in response to threats. S/He assists in the performance of tasks related to the physical security of the NATO HQ satellite offices and private residences of the Secretary General. When required s/he might also assist in the site security measures during ministerial and other highlevel meetings. The incumbent works under the supervision of the Officer Physical Security and will deputise the Officer Physical Security during her/his absence.

2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

• possess a university degree in a field relevant for the position such as: electromechanics electronics engineering architecture construction etc;
• have at least 1 year of relevant experience exposed to physical and electronic security systems;
• possess substantial knowledge and understanding of physical and electronic security systems and in particular the functioning of a site security centre and any other relevant technical security measures;
• be conversant with the processes of contracting and delivery of upgrading and/or maintenance contracts for technical security devices and capabilities;
• possess proven experience in database management;
• be conversant with technical plans and document filing methodology;
• be capable of preparing clear precise and concise technical assessments and surveys as well as producing any resultant security reports;
• good analytical skills and an eye for detail;
• demonstrate drive for teamwork and good interpersonal communication skills;
• possess the following minimum levels in the official languages of NATO (English/French): V (Advanced) in one and II (Elementary) in the other.

DESIRABLE

The following would be considered an advantage:

• good knowledge of the budget and procurement processes at NATO HQ;
• a good knowledge of the NATO Security Policies;
• experience in development of internal security regulations or instructions regarding physical security;
• experience working with IT projects;
• certification in project management methodology such as Prince 2;
• experience working effectively in a multinational multicultural organisation.

3. MAIN ACCOUNTABILITIES

Knowledge Management

Analyse the needs for physical security enhancement on a regular basis in order to assure robust security of NATO HQ premises and Secretary Generals residence. Express identified requirements to his/her hierarchy making sure each requirement is supported by a detailed risk assessment.

Project Management

Design plan and implement projects in a structured consistent and timely manner. Act as project manager on a variety of projects. Coordinate physical and construction security projects in accordance with predefined procedures and in alignment with interdependent projects/programmes. This includes participation in defining projects scope developing technical specifications preparing requests for proposals evaluation of the proposals drafting of the contract adjudication and contract award documentation contract management acceptance of goods and services project implementation and maintenance contract management as needed.

Stakeholder Management

Develop and maintain a network of contacts involved in physical security matters internally NATOwide as well as with external providers. When requested liaise in full coordination with the Officer Physical Security with national points of contact to ensure proper implementation of physical security programmes within delegations on the NATO HQ compound. Manage and/or provide advice upon request to delegations/missions on physical security issues. Act at short notice to keep users fully informed of any limitations caused by the failure of physical security systems and facilitate or coordinate the recovery of any depleted capabilities as required. Be alert to user feedback on equipment used by security personnel in general and the Site Security Centre in particular. Document in full the result of these tasks.

Expertise Development

Maintain a sound professional overview of new and emerging security technologies to ensure that NATO HQ remains protected to the most appropriate levels when considering the changing threat environment (e.g. bollards blockers turnstiles Automated Access Control Systems (AACS) Intrusion Detection Systems (IDS) ClosedCircuit TV (CCTV) metal detectors explosive detectors Public Address). Monitor the status of existing systems guaranteeing the physical security of NATO Headquarters by maintaining a technical database of equipment. Monitor of maintenance contracts of the existing physical security systems controlled by others. Make appropriate proposals for the preventive and corrective maintenance and possible enhancement of these systems. Keep abreast of revisions to the NATO HQ Security Regulations fire prevention and emergency procedures which may affect the physical security systems operation maintenance and improvements. Manage purchases linked with projects and/or programmes of physical and construction security as needed.

Information Management

Ensure complete documentation of all of the abovementioned tasks. Maintain the physical security management database and conduct security trend analysis as necessary as well as security risk assessments.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS

The Junior Officer Physical Security reports directly to the Officer Physical Security. They work closely with the other sections of the PSESB with members of the International Staff as well as members of Delegations Missions Military Representations and Agencies located on the NATO HQ compound.

Direct reports: N/a

Indirect reports: N/a

5. COMPETENCIES

The incumbent must demonstrate:

• Achievement: Works to meet standards.
• Analytical Thinking: Sees basic relationships.
• Clarity and Accuracy: Checks own work.
• Conceptual Thinking: Sees patterns based on life/work experience.
• Customer Service Orientation: Takes personal responsibility for correcting problems.
• Empathy: Reads nonverbal cues and understands meanings.
• Impact and Influence: Takes multiple actions to persuade.
• Initiative: Is decisive in a timesensitive situation.
• Teamwork: Cooperates.