Administrative Assistant 4
Administrative Assistant 4
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Job Description
Description
The duty station for this position is in King County. The incumbent will receive 5 premium pay in addition to the salary listed above.
The Opportunity:
The Washington State Criminal Justice Training Commission (WSCJTC) is committed to enhancing peace officer and corrections officer accountability as well as public trust and confidence in the criminal justice system. The Certification Division plays a vital role in reviewing misconduct to ensure violations of the statutory rules are applied in a fair and consistent manner in cases involving misconduct and forwarding cases to the Attorney Generals Office for review and possible decertification.In order to assist with these efforts WSCJTC is recruiting an administrative supervisor to join the Certification Bureau as an Administrative Assistant 4. This position is a supervisory role providing administrative support for our two 2 Certification Bureau Division Managers. If you have the required experience listed below excel in leading and motivating teams and are skilled in fostering respectful competent and friendly interactions across diverse groups we encourage you to apply!
WSCJTC offers outstanding benefits choice of state retirement programs including a defined benefit pension plan advancement opportunities and flexible/compressed work schedules.
At the WSCJTC we value the importance of creating an environment in which all employees feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and perspectives while fostering growth and advancement in the workplace.
Duties
Duties assigned to this position include (but are not limited to):
- Communicate with Division Managers to determine the needs of their program then delegate work to the administrative staff to ensure timely and consistent completion.
- Make recommendations for process improvements and streamlining duties
- Ensure administrative staff are properly trained regarding WSCTJC and certification policies state law governing certification standards necessary to perform their job duties and skills and competencies necessary to perform their job duties.
- Evaluate performance have crucial conversations and as needed update position descriptions and make staffing decisions.
- Schedule calendar appointments meetings track projects and draft/edit correspondence on behalf of the Division Managers.
- Gather and track expenses to assist with the annual budget.
- Notify stakeholders officers and complainants of administrative closures.
- Provide administrative support to Certification Bureau staff as requested. This includes vacation coverage for other administrative staff.
Qualifications
Required Qualifications/Experience:
- Four 4 years of administrative experience including responsibilities such as composing business communications coordinating office operations establishing office procedures making business travel arrangements managing records preparing reports processing financial information managing supervisors calendars/schedules or tracking legislation.
- One 1 year of this experience must be in a government office environment.
- Two 2 years of formal education will substitute yearforyear for experience with emphasis on criminal justice paralegal studies communication or political science.
- Two 2 years of supervisory experience.
- An understanding/knowledge of current law enforcement and social justice climate.
- Attention to detail with strong writing and speaking skills. This includes demonstrated knowledge of proper English grammar punctuation correspondence formatting and proofreading as directed.
- Selfdirected willing to take initiative and demonstrate sound judgement.
- Outstanding customeroriented interpersonal skills.
- Ability to multitask prioritize work for self and others handle short deadlines and work independently in a complex fastpaced and stressful environment.
- Ability to effectively use a personal computer and applicable software (Microsoft Office Suite which includes Outlook Word Excel PowerPoint Publisher and Adobe) to successfully perform the positions essential functions.
- Must exhibit the ability to be professional personable and dedicated to following the WSCTJCs vision mission and values.
- Utilize work time equipment and resources efficiently to maximize productivity and minimize waste.
Preferred/Desired Qualifications:
- Bachelors Degree with emphasis on criminal justice business administration communication paralegal studies or political science.
- Knowledge of current underserved communities and local cultures.
- Knowledge of state travel procedures.
- Previous administrative experience within state or local government agencies.
- Ability to work successfully with a wide variety of people in a team environment.
- Maintain highest standard of personal professional and ethical conduct and support the states goals for workforce diversity.
- Ability to lift up to 20lbs on occasion to include use of hand truck and other potential supply carts with ability to bend crouch and reach.
- Maintain a current drivers license and insurance to operate state vehicles. Ability to travel as necessary.
Special Requirements/Conditions of Employment:
- This job has a confidential stipulation and requires the person to maintain the highest levels of confidentiality due to the sensitive nature of cases handled by WSCJTC.
Supplemental Information
How to Apply:
Applications for this recruitment will be acceptedelectronically through NEOGov. Simply click the green Apply button in the upper righthand corner to get started.
Please attach the following to your online application:- A chronological Resume outlining your experience to date.
- A Letter of Interestdetailing your qualifications and why you believe you are the best person for this role and
- A minimum of three 3 professional references who can attest to your work performance technical skills knowledge base and jobrelated competencies.
We are looking for evidence in your application materials that you have the experience skills and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to an interview. Carefully review your application before submitting. All information may be verified and documentation may be required.The initial screening will be solely based on the contents and completeness of the application materials submitted.Applications from this job posting may be used for up to 60 days to fill future vacancies.
Veterans Preference
Applicants who meet the required qualifications for the position and wish to claim Veterans Preference MUSTattach a copy of their DD214 or other verification of military service. Pleaseblackout any personally identifiable data such as social security numbers. For additional information on Veterans Preference and guidance on how to determine if you are eligible clickhere.We thank you and are grateful for your service!Contact Us:If you have questions contact Human Resources at.
WSCJTC is an equal opportunity employer. Women racial and ethnic minorities persons of disability persons over 40 years of age disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the listed recruiter. WSCJTC does not use the EVerify system. For more information please visit
Employment Type
Full-Time
Key Skills
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