Administrative Specialist I Repost
Administrative Specialist I Repost
Posted on :
17-04-2025
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1 Vacancy
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Job Description
Introduction
The Maryland Department is accepting applications for the position of Administrative Specialist I. This position is responsible for processing license applications for the issuance of the 25 regulatory Boards and Commissions within the division of Occupational and Professional Licensing. This position is also responsible for answering consumer inquiries through the Consumer Service Center by providing accurate information regarding the Boards and Commission application and complaints status and related information in a professional courteous and timely manner.
GRADE
10
LOCATION OF POSITION
1100 N. Eutaw Street Baltimore Maryland 21201
Main Purpose of Job
The main purpose of this position is to process license applications for the issuance of the 25 regulatory Boards and Commissions within the division of Occupational and Professional Licensing. This position is also responsible for answering consumer inquiries through the Consumer Service Center by providing accurate information regarding the Boards and Commissions application and complaint status and related information in a professional courteous and timely manner.
POSITION DUTIES
Duties of this position may include but are not limited to:
- Process original application Wells Fargo Lockbox applications and credit card charge backs for 25 licensing boards according to regulations in accordance with laws. Process verify and coordinate all chargeback payments made through PayPal management system for licensing renewals including identifying electronic transactions with Fiscal Dept. Conduct computer research for trade name validations and proper registration within SDAT verify compliance with insurance and other licensing requirements
- Complies Guarantee Fund Report for Maryland Home Improvement Real Estate and Real Estate Appraiser to reconcile the data monthly
- Analyze verify and/or resolve checks for licensees manual deposits; review verify and write Summary of Daily Receipts for manual deposits
- Open and distribute mail daily for licensing boards. Ensures checks received via the mail are logged and processed based the Cash handling procedures.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six months of experience performing administrative staff clerical clerical technical or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a noncommissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a yearforyear basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Strong preference will be given to applicants that possess the following. Include clear and specific information on yourapplication regarding the qualification(s).
Experience with AS400
Experience with Microsoft Office and/or Google Suite
Strong management and organizational skills
Strong problem solving and extensive attention to detail
Strong interpersonal communication skills
Ability to adapt quickly to change
LIMITATIONS ON SELECTION
This recruitment is limited to current State of Maryland employees only
LICENSES REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland.
SPECIAL REQUIREMENTS
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance(MDOL/DUI) to determine whether any monies are owed to MDOL/DUI as a result of unemployment
overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing will not consider information submitted after this candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on theeligible (employment) list for at least one year.
Resumes are acceptable as additional information however the application must be completed or it will be subject to rejection.
All information concerning the qualifications including any required documentation (diploma transcript certificateetc. must be submitted and received by the closing date. Information submitted after this date will not beconsidered.
For positions that require Bachelor/Master Degree etc:Educational credentials from foreign countries must be evaluated by an approved education review service. Thisevaluation must be submitted prior to hire. For further information you may call International Consultants ofDelaware World Education Services .
EXAMINATION PROCESS
The assessment may consist of a rating of your education training and experience related to the requirements of the is important that you provide complete and accurate information on your report all experience and education that is related to this position.
The examination for this recruitment will be an evaluation and rating of the information provided on yourapplication. Therefore it is essential that the application is filled out completely and accurately listing allrelevant education and experience addressing the specific qualifications shown above and submitting anyrequired documentation (diploma transcript certification license etc.. Please include clear detailed andspecific information on your application regarding experience qualifications related to the minimumqualifications desired and/or selective qualifications of the position.BENEFITS
FURTHER INSTRUCTIONS
The online application is STRONGLY preferred. However if you are unable to apply online or encounter difficultyattaching required or optional documentation you may submit via mail or deliver in person. Please be sure to includeyour name identification number (Easy ID# and job announcement number on any documentation to ensure timelyprocessing.
If you are unable to apply online or encounter difficulty attaching required or optional documentation you may submit via mail or deliver in person. Please be sure to include your name identification number (Easy ID# and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications required documentation and any required addendums may be mailed to:Maryland Department of LaborAttn: Donna L. WatsonS. Charles StreetBaltimore MD 21201
The MD State Application Form can be found online
Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities services and facilities without regard to race religion color sex age national origin or ancestry marital status parental status sexual orientation disability or veteran status.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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