Clerk
Clerk
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Job Description
Discover
The Opportunity
The Chapman Group is assisting their client The Town of Woodstock in hiring a Clerk to join the municipal team. The Clerk is a pivotal resource for administrative and procedural functions of the municipal office. They act as a collaborative and proactive liaison between the municipal government and the public providing essential information and support.
The Clerk performs specialized clerical duties and provides administrative support for the Mayor and Council and the Chief Administrative Officer (CAO). They are responsible for all statutory powers and corresponding position duties as defined in the Local Governance Act; including but not limited to custody of the corporate seal administration and management of municipal records contracts and of all other related legal documentation to ensure compliance with policies and statues. The Clerk coordinates and attends all Council meetings and schedules delegations to appear at Council when necessary. As a primary point of contact for the public and the Office of the Mayor the Clerk processes researches and responds to all formal public inquiries and requests for information including under RTIPPA. The Clerk documents updates and keeps records of all bylaws resolutions minutes Council reports and notices and makes them available to the public as required.
What youll do
Responsibilities
Establish update and maintain local governance administration documentation and file management systems and processes to ensure the following:
Retention and retrieval of all municipal records including electronic
Preparation and appropriate distribution of agendas minutes and bylaws and other relevant reports for Council meetings
Preparation and presentation of reports to Council as directed or required
Preparation maintenance and issuance of all municipal licenses and certifications
Draft bylaws policies and resolutions with the CAO and consultation with other members of the senior administration team
Consider and respond as required to all requests pursuant to the New Brunswick Right to Information and Protection of Privacy Act (RTIPPA)
Communicate decisions of Council to interested parties and act as a resource person to Councilors advising on Council procedures duties and responsibilities of Council and members
Coordinates and oversees the publication of official public notices advertisements and other pertinent information primarily on the Towns website and or with official media/social media outlets
Works closely with the CAO in advising Mayor and council on issues concerning protocols local governance procedures town bylaws and provincial statues
Work closely with the Director of Finance and Treasurer to assist and maintain insurance files and renewals
Other related duties as assigned by the Mayor and CAO
What youll need
Qualifications
EDUCATION AND EXPERIENCE
A postsecondary degree or diploma in public administration commerce business administration or an equivalent combination of education and experience in a related field (office administration legal secretariat or records management)
Minimum of 5 years of professional experience in an office administration and/or records management position
Minimum of 3 years of experience working within a government agency preferably a municipality
Previous responsibility in a position which required knowledge of and adherence to applicable legislation codes governing processes procedures and protocols
Completion of or willingness to complete training/certification in Governance and Administration for Local Governments
Experience in formal meeting etiquette and Roberts Rules of Order regarding parliamentary procedures
Commissioner of Oaths or willingness to obtain the certification required for appointment as a commissioner
KNOWLEDGE SKILLS & ABILITIES
Excellent verbal and written communication skills to facilitate the preparation of reports and presentations to
Council and for the development of effective policies and procedures
Advanced computer proficiency in Microsoft Office and records management/electronic filing systems
Welldeveloped analytical skills to enable problem solving and decisionmaking
Familiarity with applicable provincial legislation codes and protocols governing municipal council processes administration activities and local governments NB Local Governance Act RTIPPA and Woodstock municipal bylaws
Demonstrated ability to exercise tact discretion sound judgment and to maintain a high level of confidentiality
Skilled in documentation preparation notetaking for recording meeting minutes
Strong planning time management and organizational skills
Must be able to work independently and as part of a team while juggling and prioritizing multiple tasks and projects in a dynamic and publicfacing work environment
Class 5 drivers license with driving record for standard risk insurance requirements
Clean criminal background check
Compensation:
The salary range for this role is between $65000.00$80000.00 per year commensurate with qualifications and experience.
Benefits:
Extended health care dental care vision care disability and life insurance pension dental free employee and family assistance program complimentary gym membership/wellness pass for the AYR Motor Centre community multiplex
Please note: Only those candidates selected for an interview will be contacted.
Were looking for
Core Skills
A little bit about us
The Chapman Group
We are happy to support our client with this recruitment.
Employment Type
Full-Time
