Senior Coordinator Medical Advancement - University Advancement
Senior Coordinator Medical Advancement - University Advancement
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Job Description
Scheduled Hours
37.5Position Summary
The Senior Coordinator Medical Advancement will work with the Associate Vice Chancellors of Medical Advancement and the Grateful Patient Acquisition Program to play a critical role for the success of Medical Advancement development efforts serving as the touchpoint for a broad range of daily activities projects and initiatives. This position requires great discretion in communicating with various constituents including alumni donors School of Medicine leaders and faculty as well as handling confidential and sensitive information regarding alumni prospects donors faculty and staff. Position responsibilities include highlevel project management indepth technology usage as well as internal and external relationship development and management.Job Description
Primary Duties & Responsibilities:
Provide highlevel support to the Associate Vice Chancellors for Medical Advancement. Responsibilities include:
- Complex calendaring
- Making travel/meeting/event arrangements
- Preparation of meeting agendas for:
- AVCs team
- MA leadership
- and School of Medicine leaders
- Manage ARCH activity
- Tracking of teams budget and expenses
- Serves as a resource for AVCs in managing special projects which may include preparing editing and proofreading documents and completing other duties as assigned to support goals of Medical Advancement.
Serve as project manager for Medical Advancements expanded Grateful Patient Acquisition Program. With guidance from the Senior Director of Donor Participation and Pipeline Development the Coordinator will participate in the daily activities pertaining to the planning and of GPAPs scheduled set of solicitations (digital and direct mail) for WashU Medicine and Siteman Cancer Center. Duties will include but not limited to the following:
- Acknowledgements of newly acquired donors by Med Adv
- Facilitate stewardship touchpoints
- Until the donor journey functionality is in place help manage the process of sending predefined emails to the appropriate recipients.
Ensure efficient and productive internal partnerships build and maintain strong relationships with administrative support professionals across the Medical School enterprise. Connect prospective donors or thirdparty organizers with the appropriate director or colleague.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment
May need to travel between campuses
Physical Effort
Typically sitting at a desk or table
Equipment
Office equipment
Required Qualifications
Education:
Bachelors degree or combination of education and/or experience may substitute for minimum education.
Certifications:
Work Experience:
Skills:
Drivers License:
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
Work Experience:
Skills:
Confidentiality Database Management Deadline Management DetailOriented Event Management Event Planning HighIntegrity Material Preparation Meeting Organization Microsoft Office Multitasking Nonprofit Organizations Office Management Oral Communications Organizing Professional Etiquette Project Management Relationship Management Scheduling Sound Judgment Supervision Teamwork Written CommunicationGrade
G10HSalary Range
$25.47 $39.49 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including ones qualifications and performance equity with others in the department market rates for positions within the same grade and department budget.Questions
For frequently asked questions about the application process please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation please emailor call the dedicated accommodation inquiry number atand leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.PreEmployment Screening
All external candidates receiving an offer for employment will be required to submit to preemployment screening for this position. The screenings will include criminal background check and as applicable for the position other background checks drug screen an employment and education or licensure/certification verification physical examination certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Personal
Up to 22 days of vacation 10 recognized holidays and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit UPass for eligible employees.
WashU provides eligible employees with a defined contribution 403(b) Retirement Savings Plan which combines employee contributions and university contributions starting at 7.
Wellness
Wellness challenges annual health screenings mental health resources mindfulness programs and courses employee assistance program (EAP) financial resources access to dietitians and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care Weve got you covered.
WashU covers the cost of tuition for you and your family including dependent undergraduatelevel college tuition up to 100 at WashU and 40 elsewhere after seven years with us.
Required Experience:
Senior IC
Employment Type
Full-Time
