Executive Assistant 43662
Executive Assistant 43662
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
What You Can Expect
As an Executive Assistant for the ENGIE B2B Supply business you will provide administrative support for the Chief Executive Officer (CEO) Chief Operating Officer (COO) and Business Unite Vice Presidents. Specifically you will be responsible for expense travel and organization assignments in support of the above listed leaders.
Experience with spend management platforms such as Concur and Coupa is necessary. You should have experience with Microsoft programs including Calendars Excel and PowerPoint. You will be detail oriented able to work with confidential information and take initiative and anticipate the needs of the leadership.
- Perform complex and confidential administrative tasks including those that are sensitive and confidential in nature
- Coordinate calendars reserve meeting space and set up meetings involving ENGIE Resources staff other ENGIE employees and external business partners
- Organize and coordinate the facilitation of internal VIP visits from Global Business Unit leadership and North America Executive Committee members
- Organizes staff meetings adhoc office events and employee offsite
- Organizes and prepare for meetings including gathering documents and attending to logistics of meetings
- Supports field travel for the CEO COO and Vice Presidents including conferences meetings with clients etc.
- Coordinate document and contract signatures with local business administrators distribute mail and assist with outgoing mail and FedEx
- Prepare internal and external correspondence using professional writing skills
- Prepare update and distribute:
- Group organization chart
- Slide decks for board meetings allhands presentations
- Serve as point of contact for:
- New office equipment and software
- Office moves and help organize the sales & marketing teams seating arrangements for inoffice staff for hybrid work schedules
- Coordinate with Accounting and Procurement departments to ensure ontime and accurate payment of vendor invoices
- Use COUPA to validate invoices against purchase orders
- Use COUPA to anticipate purchase order expiration and create new purchase orders or modify existing purchase orders as may be appropriate
- Assist other EEMNA staff in the use of COUPA for setting up purchase orders and tracking expenditures
- Assist in manually submitting invoices to COUPA for certain vendors
What Youll Bring
- A minimum of a High School degree required
- A minimum of five 5 years of previous administrative experience with a minimum of two 2 years of experience supporting executive level leadership
- A minimum of two 2 years experience with budgeting invoice reconciliation and high level organization
- Must be abel to smoothly work under multiple time zones
- Expert in Microsoft Office (Outlook Word Excel and PowerPoint)
- Experience with spend management
- Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrated the highest level of customer service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Experience in reviewing contracts working with vendors and coordinating with Legal support
- Experience in collaboratively developing and implementing administrative work flows and processes
- Must have the ability to think analytically present ideas professionally and work in project teams
- Proactively collaborate within and across business units
- Maintain forward progress on multiple work streams and adapt to changing priorities
- A high degree of proficiency with Microsoft Outlook Excel Word and PowerPoint
Additional Details
- This role is eligible for our hybrid work policy working in the office Monday through Thursday and work from home Friday
- Must be willing and able to comply with all ENGIE ethics and safety policies;
Compensation
Salary Range: $61400 $94070 USD annually
This represents the average expected pay range for a qualified candidate.
Actual offered salary may depend on geography experience industry knowledge education internal pay alignment or other bona fide factors.
ENGIE complies with all federal state and local minimum wage laws. Actual salary offered may vary depending on geography experience education internal pay alignment or other bona fide factors.
In addition to base pay this position is eligible for a competitive bonus / incentive plan.
Your Talent Acquisition Partner can share more specific information regarding the benefits or the salary for the position based on the work location
At ENGIE we take your wellbeing seriously. Our comprehensive benefits package includes options for medical dental vision life insurance employerpaid shortterm and longterm disability insurance ESPP generous paid time off including wellness days holidays and leave programs. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match. But thats not all were dedicated to the health and happiness of your entire family offering supplemental benefits for full time employees that enhance emotional and physical wellbeing through all stages of life from family forming to caregiver benefits. Explore our benefits package to see how we can support you. Learn more.
Why ENGIE
ENGIE North America isnt just participating in the ZeroCarbon Transition were leading it! Join us as we develop energy that is renewable efficient and accessible to everyone.
At ENGIE our goal is to support promote and thrive on diversity equity and inclusion. We do so for the benefit of our employees customers products and services and community. ENGIE is proud to be an equal opportunity workplace and we are firmly committed to creating an equitable and inclusive environment for all employees.
We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity religion national origin disability veteran status or other legally protected status.
If you need assistance with this application or a reasonable accommodation due to a disability you may contact us at This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.
We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.
The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.
Employment Type
Full-Time
