Registrar Welcome Center School Year 2025-2026
Registrar Welcome Center School Year 2025-2026
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Overview
The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include but are not limited to attendance records immunization records grades and transfer information. In addition to understanding both the schools systems and general office technologies registrars also handle a large number of administrative duties in their daytoday work. They may be called on to handle reporting duties take care of transcript requests maintain schedules prepare documents and inform higherlevel administrators of possible upcoming issues.
Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
- Responds to requests for information made from the public parents staff and or other interested parties.
- Prepares and processes reports conducts research and completes other tasks as requested by the Welcome Center Supervisor.
- Answers questions within the area of authority; directs callers/visitors to appropriate locations or staff members.
- Collects required information to register new or transferring students; ensures that all required documentation is provided.
- Enrolls students into the student information systems manually or processes the online preregistration.
- Assembles the students scholastic record and prepares student files for transfer to the students school of record.
- Prepares a variety of general and specific correspondence logs paperwork forms and or other related information to ensure accuracy and completeness.
- Makes copies and or sends documents electronically by fax or via mailing.
- Collects legal documentation and works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems.
- Works closely with the Senior Registrar special permission office McKinney Vento liaison regarding unique registration scenarios.
- Assists families with activation of the ParentVUE system.
- Stays current on pupil accounting changes/requirements at the state and local level.
- Coordinates resources to provide translation services/interpreters where needed.
Qualifications
Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.
Education
High School Diploma or GED
Experience
NA
Licenses and Certifications
NA
Knowledge Skills and Abilities
- Demonstrates effective oral and written communication skills
- Strong organization and interpersonal and decisionmaking skills
- Ability to make all families feel welcome in the school and the community
- Ability to work efficiently and ensure accurate data entry
- Exceptional customer support skills
- Demonstrate ability to ensure confidentiality discretion and sensitivity to diverse family situations
- Ability to work in a very fast pace and ability to multitask is a must
- Knowledge of the student information systems and the complexities of the many different reporting requirements
Physical Requirements
The following provides a brief description of physical requirements for this job:
While performing the duties of this job the employee is regularly talking expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately loudly or quickly. The employee must possess normal cognitive abilities including the ability to learn recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.
Reports to:Supervisor Welcome Center
FLSA Status: NonExempt
Months/Days/Hours:12 months/ 254 days/ 8 hours
Salary Level: Universal 6
Salary Scale: Range:$24.40 $25.94
Remote Work: No
Employment Type
Full-Time
