Administrative Assistant Campaign Initiatives and Engagement - University Advancement
Administrative Assistant Campaign Initiatives and Engagement - University Advancement
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Job Description
Scheduled Hours
37.5Position Summary
The Administrative Assistant Campaign Initiatives and Engagement provides administrative assistance and office support to the Associate Vice Chancellor and Executive Director Campaign Initiatives and Engagement and individuals they supervise. Campaign Initiatives and Engagement is responsible for coordinating activities related to the planning and of comprehensive fundraising campaigns and special fundraising initiatives. This position requires considerable judgment tact creativity and initiative.Job Description
Primary Duties & Responsibilities:
Associate Vice Chancellor and CI&E Staff Administrative Support
- Monitors and manages the Associate Vice Chancellors and Executive Directors calendar and scheduling.
- Anticipates and prepares materials needed by Associate Vice Chancellor and Executive Director for meetings and appointments.
- Project management responsibilities for Associate Vice Chancellor and Executive Director utilizing ClickUp.
- Composes and manages a variety of materials including written communications confidential reports event and meeting briefings and notes recorded in University Advancements CRM.
- Prepares special reports summaries or replies to inquiries.
- Prepares expense reports as needed.
Campaign Initiatives & Engagement Support
- Collaborates with Director Campaign Initiatives and Engagement to manage team communication and meeting cadence by creating agendas taking minutes identifying follow up tasks and implementing work.
- Serves as a member of the project management team keeping work operating in a timely fashion.
- Assists with special projects which may include editing and proofreading documents and presentations; creating and maintaining reports related to fundraising conducting research; managing supplies and equipment.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
- Ability to travel to various on and offcampus locations
Physical Effort
- Typically working at desk or table
- Repetitive wrist hand or finger movement
- Occasional lifting 25 lbs or less)
Equipment
- Office equipment
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
Work Experience:
Skills:
Drivers License:
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
Work Experience:
Skills:
Adaptability Administrative Process Computer Literacy Confidentiality Deadline Management Financial Systems Independent DecisionMaking Interpersonal Communication Learning Quickly Microsoft Office Online Meeting Software Organizing Problem Solving Professional Etiquette Professional Integrity Project Organization Proofreading Sound Judgment Stress Management Teamwork Time Management Working Independently Workload PrioritizationGrade
G08HSalary Range
$21.17 $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including ones qualifications and performance equity with others in the department market rates for positions within the same grade and department budget.Questions
For frequently asked questions about the application process please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation please emailor call the dedicated accommodation inquiry number atand leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.PreEmployment Screening
All external candidates receiving an offer for employment will be required to submit to preemployment screening for this position. The screenings will include criminal background check and as applicable for the position other background checks drug screen an employment and education or licensure/certification verification physical examination certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Personal
Up to 22 days of vacation 10 recognized holidays and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit UPass for eligible employees.
WashU provides eligible employees with a defined contribution 403(b) Retirement Savings Plan which combines employee contributions and university contributions starting at 7.
Wellness
Wellness challenges annual health screenings mental health resources mindfulness programs and courses employee assistance program (EAP) financial resources access to dietitians and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care Weve got you covered.
WashU covers the cost of tuition for you and your family including dependent undergraduatelevel college tuition up to 100 at WashU and 40 elsewhere after seven years with us.
Employment Type
Full-Time
