Administrative Assistant
Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
About the Department of Child Studies and Social Work
The Department of Child Studies and Social Work is home to the Bachelor of Child Studies degree with both Child and Youth Care Counsellor and Early Learning and Child Care as well as the Bachelor of Social Work degree and Social Work diploma under the Faculty of Health Community and Education. We are a professional peoplefocused faculty rich in diversity and inspired by inclusion. The Faculty and this Department are committed to advancing Indigenization and Decolonization Equity Diversity and Inclusion and Accessibility.
The Department of Child Studies and Social Work(CSSW) within theFaculty of Health Community and Education(HCE) is comprised of 26 full time faculty and staff and approximately 35 contract instructors. The Department services two programs two degrees one diploma the Child Development Lab and the CSSW Communication Labs.
About the Role
The Department of Child Studies and Social Work is hiring a Departmental Administrative Assistant. Reporting to the Chair this role handles daily office operations providing a range of general administrative duties to ensure that effective administrative support is provided to the Chair Academic Director (Social Work Program) and Department of Child Studies and Social Work (CSSW). Responsibilities include but are not limited to: providing assistance to ensure effective academic program delivery; providing a resource to Program Coordinators Academic Advisors faculty and staff; DCU entry related to Scheduling; assistance with budget reporting tracking and reconciliation; capital budget; and liaison to the Mount Royal University community and external community.
The incumbent for this position is required to understand and work within University systems policies and procedures providing academic administration to the Department including tenure administration contract and full time faculty administration and hiring FAST finance Chrome River Expense Reporting and PCard CAQC Program Review Banner eRecruiter Instructor Workload Reporting and other duties as assigned.
This position is collaborative and independent requiringanexceptional work ethic.
Responsibilities
- Reports directly to the Department Chair performing a range of administrative duties to ensure the Chair and the Social Work Academic Director have effective administrative support.
- Serve as a communication pointfor a range of inquiries (inperson/email/phone) by responding directly and/or referring queries as appropriate.
- Communicate liaise and as required problem solve with other university units such as: Deans Office Scheduling University Advancement Marketing Maintenance Human Resources and Payroll.
- Maintain electronic and paper filing systems.
- Tracking workflow and processes.
- Prepare faculty fulltime workload.
- Support committee and program meetings: schedule meetings prepare agendas and minutes.
- Knowledge of university policies and procedures and collective agreements.
- Provide technical support to ensure effective operation of the departments resources (photocopier printers and telephones).
Qualifications
- Three to five years of recent proven experience in an administrative role; preference will be given to applicants with experience in postsecondary education. Administrative training (diploma or certification) is required.
- Excellent computer skills including word processing spreadsheet management electronic file organization and management and the ability to learn a variety of different institutional software programs.
- Excellent organizational abilities; proven experience in scheduling coordinating logistics preparing materials for meetings and minutetaking.
- Strong time management skills and the ability to assess and manage priorities within a fast paced deadline driven environment.
- Sound judgement and professionalism and the ability to complete tasks with little supervision.
- Strong interpersonal skills with a focus on maintaining the positive image of the Department of Child Studies and Social Work when interacting with internal and external stakeholders.
- Attention to detail and excellent written and verbal communication skills are required.
Salary: $ 45992 $58244 per annum
Closing Date: April 20 2025
Please submit both a cover letter and resume in ONE document. Please title any uploaded attachments as Last Name First Name Requisition Number Document For example Smith Jane 999999 Complete PDF documents are preferred.
Employment Type
Full-Time
