Sales Coordinator
Sales Coordinator
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1 Vacancy
Job Description
Hotel:
Charleston Embassy Suites300 Court StreetCharleston WV 25301Sales CoordinatorFull timeAtrium SPIRIT where teamwork passion and appreciation ignite service excellence
Profile:
Telecommute: No
Bonus Eligible: No
Direct Reports: No
Reports To: Director Sales & Marketing
Equipment: Laptop or Desktop Computer
Primary Purpose:
The primary purpose of the Sales Coordinator is to provide a wide range of hotel administrative support tasks that enable the property sales and event managers to focus on revenue generating activities.
Work Performed:
The Sales Coordinator is tasked with the following duties responsibilities and assignments:
- In support of the property sales team the role will greet visitors answer phone calls (to include customer and brand call center reservations as well as general hotel inquiries) intake and process incoming lead information handle reservation requests research group billing inquiries gather data as needed compile reports maintain files and prepare correspondence.
- Interact with group catering and business travel customers in person via email and over the phone to qualify and assist existing and future customers including but not limited to making reservations at the customers request.
- Maintain communication with group customers regarding the status of their group room block. This may include entering rooming lists monitoring pick up status reporting status of current pickup providing cutoff date alerts and making individual rooming list reservation changes.
- Assist property managers with sales duties as needed including but not limited to initial billing inquiries commission payments noshow status sales system research brand reward point administration and scheduling appointments.
- Assist managers with RFP responses proposals contracts BEOs and meeting arrangements as needed.
- Send all local Convention and Visitors Bureau (CVB) requests for proposals (RFPs) received by the hotel to the Hotels assigned Lead Analyst for distribution per our internal protocols.
- Assist Catering & Events Manager (CEM) with reservation requests and building group master accounts in the brand system as needed.
- Upload and maintain the group files within the sales system for all group bookings at the property level. This includes ensuring signed agreements are uploaded when all bookings are turned to definite bookings.
- Maintain inventory and create printed and electronic collateral to include coupons flyers and branded sales and marketing pieces.
- Unless the hotel is supported by a thirdparty social media company such as The Media Group (TMG) maintain all social media accounts for the hotel with a minimum of four 4 postings per month to all channels. This includes responding to all comments and reviews on social. Complete brand required Sprinklr training for social media.
- Participate in Sales Department meetings.
- Provide additional administrative assistance as directed.
- Any and all other work as required to complete the primary purpose of the position.
Qualifications:
Required Prior Experience:
Minimum one 1 year of experience in customer service or clerical experience.
Preferred Prior Experience:
Prior hotel sales office experience particularly working in a fastpaced environment.
Required Education:
High School diploma or equivalent
Preferred Education:
Bachelors degree in Business Administration Marketing Hotel and Restaurant Management or related major
Required Technology:
Proficient in Microsoft Office
Preferred Technology
Experience with Sales System or CI/TY) and the brands PMS (OnQ Opera etc.
Travel:
Less than 5 travel requirement.
Must possess a valid drivers license and reliable transportation and the ability to run offproperty errands with minimal notice.
Physical:
Up to 8 hours sitting at a desk and computer work.
Other:
Excellent written and oral communication skills. Ability to effectively multitask.
Competencies:
38 ORGANIZATIONAL AGILITY
Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies practices and procedures; understands the cultures of organizations.
15 CUSTOMER FOCUS
Is dedicated to meeting the expectations and requirements of internal and external customers; gets firsthand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
33 LISTENING
Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees.
At Atrium Hospitality youre a valued part of a team creating unforgettable guest experiences. We recognize and reward your dedication with competitive pay great benefits and exciting perks to support you on and off the job.
Including:
Daily Pay Get paid when you need it
Exclusive Travel Discounts Save big at Marriott and Hilton properties
401k Plans Invest in your future
Comprehensive Medical Insurance Your health matters to us
Additional PropertySpecific Perks Because every location has something special to offer
But we dont just offer jobswe help you build careers. With internship programs training plans hundreds of self paced on line classes and opportunities at 70 hotels nationwide you can grow your future the way you want.
Ready to take the next step Join a team that values you and your future!
Actual compensation packages are based on a wide array of factors unique to each candidate including but not limited to skill set years & depth of experience certifications and specific office location. This may differ in other locations due to cost of labor considerations.
Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected Veteran status.
Notice of candidate Privacy Rights:
Required Experience:
IC
Employment Type
Full-Time
