Executive AssistantOffice Manager
Executive AssistantOffice Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant/Office Manager will be responsible for the administrative and organizational management of the Four Inc. Headquarters Office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks will be exceedingly well organized and flexible and will enjoy the administrative challenges of supporting a fastpaced executive team. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.
This fulltime position resides at our Four Inc. Headquarters in Herndon VA 40 hours a week.
Key Responsibilities
- Assist Executive Directors with their daily schedules and duties to include managing their calendars commitments and travel arrangements (planning itineraries developing agendas and meeting materials reporting expenses etc..
- Provide general administrative support to the Four Inc. Executive Management team to include.
- Calendar maintenance for Executive Management Team
- Successfully completing requests from multiple managers
- Arranging meetings and conference calls (including coordination of all meeting logistics agenda development and meeting materials etc.;
- Coordinate meeting room schedules onsite
- Drafting correspondence and presentations in coordination with Marketing Department
- Tracking location of all staff daily
- Perform general office/facility management duties to include:
- Managing inventory of office supplies and kitchen supplies ordering additional supplies as needed and ensuring costs are approved and appropriately managed;
- Arranging and supervising building maintenance or office improvements as directed by executive directors.
- Maintaining office facilities presentable lobby area orderly conference rooms organized supply and kitchen areas etc.
- Assist with various Human Resource functions to include:
- Posting position openings to job sites and managing flow of incoming candidate applications; scheduling phone interviews and onsite interviews
- Ordering background checks on potential new hires;
- Assisting new employees with orientation to the organization benefits enrollment and tax forms
- Assist with various HR tasks
- Assist and/or Lead Event Management
- Find locations request bids review bids menu selection
- Invite attendees manage invitations
- Coordinate with vendors
Skills and Experience
- Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
- 4 years of solid administrative experience in an office setting;
- Prior experience with small businesses in the IT federal or finance field
- Excellent verbal and written communications networking and presentation skills
- Excellent organizational skills and attention to detail;
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
Personal Characteristics
The successful candidate will be:
- A strategic thinker who is adept at multitasking in fast paced environment able to plan prioritize and organize individual and group activities and processes;
- Able to work independently and take initiative within guideline parameters
- Results oriented; hard worker; focused
- An adaptable flexible problemsolver;
- Teamfocused enjoys working as part of an active group of highly engaged individuals sharing information readily with coworkers and listening to and respecting others; able and willing to assist coworkers if asked
- A person who presents a high degree of maturity honesty trust sophistication and integrity while cultivating these qualities in others.
Required Experience:
Manager
Employment Type
Full-Time
