Office Manager Academic Affairs
Office Manager Academic Affairs
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USD 36052 - 36052
1 Vacancy
Job Description
EMPLOYMENT TERMS: Fulltime 12 months
PRIMARY DUTY: This position will be primarily responsible for the office management duties to support the Associate Provost of Enrollment and Student Success Associate Provost of Academic Operations and Assessment Assistant Vice President of Global Engagement Assistant Vice President of Marketing & Communications and Associate Provost of Graduate and Professional Studies.
ESSENTIAL FUNCTIONS:
1. Manage administrative calendars schedules and appointments
2. Track maintain & reconcile the budgets for each unit
3. Manage credit card expense reports
4. Drafts and edits correspondence reports and other documents as directed
5. Responsible for producing and maintaining confidential records and information
6. Organizing and managing information collection in a network environment
7. Collaborate and assist with academic schedule edit review
8. Provides customer service for faculty staff and students as needed
9. Add agreements and contracts into Northwests contract management system
10. Prepare letters reports forms and other materials
11. Maintains spreadsheets for the tracking and communication of various types of information
12. Process University paperwork including direct pay vouchers travel vouchers purchase requisitions etc
13. Assist administrative staff with other duties as assigned
REQUIREMENTS:
Education: High school diploma
Experience: Computer experience in Microsoft Office including Word Excel and Teams; experience in budgets financial information and spreadsheets; at least one year of experience working in an office environment
Skills: Accuracy in spelling and grammar; good customer service skills; good communication skills; good organizational skills; ability to multitask and delegate work; flexibility
WORKING CONDITIONS: This position will work in an office environment from the hours of 8:00 a.m. to 5:00 p.m. with a onehour lunch break.
SUPERVISORY RESPONSIBILITIES: Requires minimal supervision; supervision of student employees as needed.
EQUIPMENT/MATERIALS USED: Standard office equipment including telephone copy machine personal computer
TYPICAL PHYSICAL DEMANDS: Ability to lift up to 20 pounds
COMMUNITY: Northwest Missouri State University is located in Maryville Missouri a community of 12000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph Missouri 90 miles north of Kansas City Missouri and 110 miles southeast of Omaha Nebraska. For more information visit the citys website at .
UNIVERSITY: With an enrollment of about 10000 students Northwest is a coeducational primarily residential fouryear university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus as well as its NorthwestKansas City location at the Northland Innovation Center and through Northwest Online.
Founded in 1905 and ranked by U.S. News and World Report among the top public regional universities in the Midwest Northwest places a high emphasis on professionbased learning to help graduates get a jump start on their careers. Students have opportunities to build their rsums with experiences on campus in nearly every area of study including the Horace Mann Laboratory School National Public Radio affiliate KXCV the R.T. Wright Farm Mozingo Outdoor Education Recreation Area and Knacktive a studentdriven integrated digital marketing communications agency.
The University also is a national model for student success and career placement with 96 percent of graduates securing employment or continuing their education within six months of completing a degree at Northwest according to the most recent data.
Furthermore its vibrant and diverse learning community offers more than 150 student organizations and textbooks and a laptop are included in tuition which is among the lowest in the nation saving students an estimated $6800 over four years. Northwest also offers 1200 student employment positions allowing students to build professional skills through its internationally benchmarked student employment program. Designated the Missouri Arboretum the Northwest campus was named one of the 50 Most Amazing University Botanical Gardens and Arboretums in the U.S.
For more information about Northwest and its performance visit .
APPLICATION DEADLINE: Until filled
DATE AVAILABLE: May 1 2025
TO APPLY: Please fill out a Northwest application online by clicking to reach our employment opportunities listing. You will also need to submit a cover letter resume and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources ator email for more information.
Required Experience:
IC
Employment Type
Full-Time
