Procurement Supply Specialist 3
Procurement Supply Specialist 3
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USD 57324 - 57324
1 Vacancy
Job Description
Job Summary
The procurement & supply specialist 3 is responsible for executing time sensitive activities involving the accounting and processing of all purchases sales of materials equipment and supplies for the college. In addition this position will maintain the districts inventory system. The procurement & supply specialist 3 is the agency expert in purchasing and is responsible to train WVC staff on purchasing policy and procedures in accordance with Washington state laws and requirements. This position reports to the assistant director of fiscal services.
Essential Functions
- Administer and manage the district purchasing card system;
- Independently perform every stage of the solicitation process (RFP RFQ etc) which could include complex unusual and large procurements; this includes origination selection conferences acceptance and rejection of bids;
- Provide assistance to staff and review requisitions (authorization of purchase requests) to confirm required internal analysis compliance and approvals are obtained prior to final approval of the procurement.
- Assist in the processing maintenance and reporting of all contracts;
- Work with staff to evaluate current and future purchasing needs; work in conjunction with the customer to develop a plan for purchasing those goods and services;
- Evaluate and monitor solicitation made by other staff; coach and mentor other Business Office staff on best practices and purchasing standards;
- Interview vendors business representatives and departmental/institutional officials regarding purchasing in all complex commodity area types; provide information in response to inquiries;
- Resolve vendor performance problems;
- Independently make decisions with significant fiscal impact; process change orders or assist with requisition creation in support of customer needs;
- Evaluate purchase order history track and research opportunities for cost savings through economies of scale negotiation price analysis and strategic sourcing;
- Prepare and interpret procurement and contract statistics as well as management reports;
- Promote minority and women business enterprise outreach programs;
- Develop changes to WVCs procurement policies and procedures relating to purchasing;
- Prepare and conduct individual and/or group training sessions tools procedures and learning guides to ensure compliance with State purchasing laws statewide administrative and accounting manual (SAAM) policies and WA state ethics laws (RCW 42.52.
- Responsible for posting monthly purchase card transactions in general ledger ;
- Post monthly expense transfers for outside departments (service center postage facilities etc.;
- Set up new vendors in CTCLink as needed;
- Prepare and file yearly 1099s;
- Assist director with additional accounting as assigned;
- Serve as backup for other fiscal services staff.
- Update capital asset management system and ensure inventory and related depreciation are recorded properly;
- Coordinate physical inventory counts for the district;
- Audit credit card purchases for items that need to be included in inventory;
- Administer the capital lease program for copier machines.
This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned.
Qualifications
Minimum Qualifications:
- A bachelors degree in business administration procurement logistics supply management and one year of experience in large scale procurement stock control receipt storage and issue functions in either government or business.
- Or an associate of arts degree in business administration procurement or supply management or related professional certification and three years of fulltime experience as a purchasing or supply professional.
Preferred Qualifications:
- Knowledge of Microsoft Office Access Excel Outlook PowerPoint and Word programs
- Generally Accepted Accounting Principles (GAAP)
- SBCTC Fiscal Affairs Manual (FAM) and Administrative & Accounting Manual (SAAM)
- Fund accounting and internal control concepts and best practices
- Office of Financial Management (OFM) rules and regulations pertaining to revenue and expenditures
- Electronic information systems such as (PeopleSoft)
- Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats.
- Bilingual to Spanish and English.
Knowledge Skills & Abilities
- Demonstrated ability to use exceptional communication and interpersonal skills demonstrating professionalism empathy diplomacy discretion and integrity in interactions with diverse constituencies.
- Quality: Accurate and thorough prepare detailed reports evaluate processes to identify ways to improve and promote quality.
- Professionalism: Approach others in a tactful manner react well under pressure treat others with respect and consideration and follow through on commitments.
- Ability to assess situations exercise independent judgement resolve issues and coordinate with IT support services when technical issues arise.
- Diversity equity and inclusion: Demonstrated competency and experience working in a diverse academic environment inclusive of students faculty and staff of varying social economic cultural ideological gender and racial/ethnic backgrounds and those with physical emotional and/or learning disabilities.
Additional Information
Terms of Employment:
The current vacancy in fiscal services is a fulltime overtime and benefit eligible position expected to begin as soon as possible. The starting salary hiring range is $54204 annually $25.96 per hour) to $61404 annually $29.41 per hour) with periodic increases and earning potential to $72924 annually $34.93 per hour). Individual placement within the starting salary hiring range is based on the candidates current experience education skills and abilities related to the position. The list established by this recruitment will be used for this position only.
Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30 of your salary. A comprehensive health care benefits package for you and your dependents includes medical dental and vision insurance; life and long term disability insurance plans; vacation sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information please visit our Benefits websiteat: Schedule & Environment:
- Work hours are generally 8 a.m. to 5 p.m. Monday through Friday 1 hour lunch); hours and days may change depending on the needs of the college.
- Work is performed in an indoor office setting with frequent inperson interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time perform extensive data entry and other computerrelated tasks and create/maintain filing systems for departmental records.
- Regular and consistent attendance required.
Conditions of Employment:
- An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H1B Valley College only employs U.S. citizens and lawfully authorized nonU.S. citizens. All new employees must show proof of identity and eligibility verification as required by the U.S. Citizenship and Immigration Services.
- All offers of employment are subject to background checks. Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
- Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.
- A valid Washington state drivers license may be required.
Bargaining Unit:
This position has been designated as a bargaining unit position represented by the Washington Public Employees Association.
Application and Selection Procedure:
Complete application packages must include the following:
- Complete Wenatchee Valley College online application.
- Upload cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications.
- Upload resume.
- Complete supplemental questions.
It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials.
Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents please contact NeoGov Technical Support atfor assistance.
Preliminary screening of complete applications will begin April 10 2025 and continue until the position is closed. The college reserves the right to reopen or extend the closing date. A limited number of applicants who meet the needs of the position and the college will be interviewed.
Reasonable Accommodation:
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay the states free telecommunication access service.
Equal Opportunity Employer:
Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race creed color national or ethnic origin sex sexual orientation gender identity or expression the presence of any sensory mental or physical disability or the use of a service animal by a person with a disability age parental status or families with children marital status religion genetic information honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030 040 and other federal and laws and regulations or participation in the complaint process.
Equity Statement:
Research suggests that women gender diverse BIPOC individuals may selfselect out of opportunities if they dont meet 100 of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.
The following persons have been designated to handle inquiries regarding the nondiscrimination policies and Title IX compliance for both the Wenatchee and Omak campuses:
- To report discrimination or harassment: Title IX CoordinatorDial 711 .
- To request disability accommodations: Student Access Manager Wenatchi Hall 2854 TTY/TTD: Dial 711 .
This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
