Administrative Associate - Science Institute

The University of Wyoming is delighted to receive your interest in our vacant position! We strive to connect with qualified and uniquely talented individuals to join our campus community. We would love to hear how your experiences translate to this position the Universitys Mission Vison and Values and encourage you to submit an application today!

The UW Science Institute is hiring a fulltime Administrative Associate who will primarily be responsible for administrative tasks involving the institutes research programs and operations which include an undergraduate research program (WRSP) specialized research service center facilities research centers and research grants.

Our unit is extremely collaborative and all of our research programs also have educational components. As such this position will work closely and collaboratively with the existing Administrative Associate who is primarily responsible for the educational programs and operations of the Science Institute.

This is a serviceoriented position that involves working directly with students and faculty. Major duties will include but not be limited to scheduling event planning travel management management of proposals and applications purchasing limited finance duties involving credit card management and limited HR duties involving hiring and payroll for student employees.

JOB TITLE:

Administrative Associate Science Institute

JOB PURPOSE:

Provide under very limited supervision project leadership and assist with directing the operational financial personnel and planning functions of a large/complex designated unit requiring the use of considerable independent judgment originality and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the unit/program.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the unit/program for a significant percentage of time.
• Provide project leadership; independently assist with directing the operational financial personnel and planning functions of a large/complex designated unit; serve as mediator with other University departments external individuals and groups.
• Research conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation.
• May arrange or conduct symposia conferences and meetings including design and implementation of agenda selecting speakers/facilitators publicity and marketing; conduct related followup assessments.
• Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures.
• Initiate manage and control designated planning or budgetary projects relative to the unit or program; may solicit and manage funds for research or related agreements.
• Assist with establishing or revising policies systems methods and procedures; prepare related documentation including the design and implementation of computer programs as appropriate.

SUPPLEMENTAL FUNCTIONS:

• Serve on University or external committees representing supervisor or program as directed.
• Maintain confidentiality.

COMPETENCIES:

• Attention to Detail
• Consistency
• Independence
• Judgment
• Service Orientation
• Work Prioritization & Management

REMOTE WORK ELIGIBILITY:

This position provides vital support to campus constituents and requires the successful candidate be available to work on flexible work schedules and partial remote work agreements are standard departmental practice.

MINIMUM QUALIFICATIONS:

Education:Bachelors degree or an equivalent combination of education and work experience

Experience:2 years progressively responsible experience in roles with significant administrative clerical accounting or human resources responsibilities

Other Requirements:Valid drivers license with a motor vehicle record (MVR) compliant with theUniversity Vehicle Use Policy.

DESIRED QUALIFICATIONS:

• Ability and desire to work in a collaborative team environment
• A commitment to fostering a safe and welcoming environment for students faculty and staff
• Ability and desire to obtain proficiency in new systems software and procedures
• Intermediate knowledge/skill of the Microsoft Office Suite including Word Excel and Teams
• Working knowledge/skill in use of email and calendaring systems
• Communicate effectively both orally and in writing with a wide range of individuals and constituencies

REQUIRED MATERIALS:

Complete the online application and upload the following for a complete application: cover letter resume or C.V. and contact information for four workrelated references.

HIRING STATEMENT:

UW is an Affirmative Action/Equal Opportunity Educator and Employer (UW Reg 41. The University does not discriminate in employment or personnel practices on the basis of race gender religion color national origin disability age protected veteran status sexual orientation gender identity genetic information creed ancestry political belief pregnancy or any other protected category or participation in any protected activity. In compliance with the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please callor email

ABOUT LARAMIE:

The University of Wyoming is located in Laramie a town of 30000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university helping to make it a leader in academics research and outreach. The university has stateoftheart facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range a bustling group of metropolitan cities including Denver Boulder and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons with over 300 days of sunshine annually. For more information about the region please visithttp://visitlaramie/