Office Specialist 2
Office Specialist 2
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Job Alert
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$ 3651 - 4943
1 Vacancy
Job Description
Initial Posting Date:
03/21/2025Application Deadline:
04/11/2025Agency:
Oregon Youth AuthoritySalary Range:
$3429 $4622Position Type:
EmployeePosition Title:
Office Specialist 2Job Description:
OREGON YOUTH AUTHORITY
Office Specialist 2
Grants Pass Rogue Valley Youth Correctional Facility
Salary: $3429.00 $4622.00 monthly nonPERS
$3651.00 $4943.00 monthly PERS
Join the dynamic team at Rogue Valley Youth Correctional Facility within the Oregon Youth Authority as a permanent fulltime Hiring Support Specialist. In this crucial role you will be responsible for providing exceptional support services to the administrative offices of Rogue Valley Youth Correctional Facility. We seek a talented individual with excellent communication skills a robust work ethic keen attention to detail and the ability to thrive both in a collaborative team setting and when working independently.
If you are ready to make a positive impact on the lives of young individuals and contribute to a transformative environment we encourage you to apply today and be a part of our dedicated team at Rogue Valley Youth Correctional Facility.
The Day in the Life:
Provide receptionist duties by greeting answering questions and directing visitors to/in the facility.
Receive screen and route incoming phone calls.
Sort and distribute incoming mail.
File and maintain youth records.
Provide and maintain effective office procedures and efficient workflow.
Provide hiring support by working with hiring managers to set up interviews.
Send and collect paperwork from candidates moving forward in the hiring process and schedule drug tests and fingerprinting for candidates.
Track hiring documents and process and complete hiring packets.
Provide backup support to the Executive Support Specialist as needed.
Would you like to learn more about this position or how our application process works Join our Recruitment team every other Wednesday between 11am11:30am PST during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!
Click Here to Register for OYA Career Chats!
Additional Information:
This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
Comprehensive and equitable base salary offer within the listed range based on your experience skills and education. For more information on pay equity click here.
The salary range listed is the nonPERS participating rate. If you are already a participating PERS member or once you become PERS eligible the salary range will increase by 6. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference as it may not be available for you to view after the job closes.
Tentative Interview Schedule
First round interviews INPerson: April 21 2025
ABOUT OYA
At OYA diversity equity and inclusion are more than just words on a meet our mission and live our values as an agency DEI must be at the heart of all we do. We support cultural competence develop teams and cultivate leaders in ways that are equitable to everyone especially people of color those who identify as LGBTQ or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences with the opportunity to contribute to youth reformation by enriching our workforce with diversity OYA wants to hear from you! People of color women and other members of historically marginalized communities are strongly encouraged to apply!
For more information please visit in it for You
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package including lowcost highcoverage health insurance generous timeoff and a competitive retirement plan.
Discover moreabout working in Oregon state government byclicking here.
This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503 the following benefits are available to you such as:
$2500 life insurance policypaid for by your union SEIU Local 503. This policy is in effect if you are an active member.
Up to $200000 of additional life insurancecan be purchased. Up to $100000 member life $40000 spouse and $10000 child is guaranteed within the first 90 days of new union membership.
Short Term Disability insuranceis guaranteed if purchased within the first 90 days of new union membership.
Legal insuranceenrollment is available to purchase within the first 90 days of new union membership.
Tuition reimbursement.
For more information on SEIU please click here.
What We Are Looking For:
Two years of general clerical experience that includes keyboarding word processing or other experience generating documents; OR
An associate degree in any field;OR
An equivalent combination of education and experience.
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: In addition to your related work experience and education we will use the attributes below to determine whom to interview.
Ability to handle sensitive and confidential information properly.
Highly organized.
Selfstarter with ability to be solid team player.
Demonstrated experience working alone as well as within a team successfully adding to a positive team environment.
Demonstrated skill in accuracy and strong attention to detail.
Excellent written and oral communications skills as assessed in your application materials and interview.
High standards of professionalism ethics and integrity.
How to Apply:
Ensure your application and/or resume thoroughly reflect your skills experience (both lived and professional) knowledge and/or education pertinent to this position and how you meet the minimum qualifications and any or all the desired attributes.
Submit a comprehensive application or upload a detailed resume including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTER REQUIRED: In your cover letter please describe your experiences skills and knowledge as they relate to the desired attributes of the position and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.
Following the submission of your application promptly respond to the public records request authorization and gender identity questionnaire. If youre an employee these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans preference.
Caution: If you fail to follow these instructions including failing to attach a cover letter as described above we will have to disqualify your application. We cannot consider incomplete or late applications.
Working Conditions:
OYA facilities are tobacco free environments.
Daily/weekly deadlines; heavy workload; use of computers fax machines and copiers; and noise from equipment such as computers printers and copiers etc.
Daily contact with youth who exhibit hostile ive behavior.
Staff is expected to be a positive example and role model for other staff and youth. The staff is to be supportive toward OYA and Rogue Valley YCF policies and procedures. Being a positive role model includes but is not limited to: reliability dependability regular and punctual attendance in order to provide consistent services and provide public safety neat personal appearance treating all humans with respect and being a lawabiding citizen.
Additional Information:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire promote discipline or discharge will be individualized based on merit competence performance and business need.
We do not discriminate on the basis of race color religion marital status age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status or any other status protected under federal state or local law. The more diverse we are the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at. Oregon Relay Service can be reached by calling 711.
Preemployment Checks:
In keeping with our mission OYA will conduct a criminal record check per OAR 416 Division 800 a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional preemployment check(s) such as fingerprint based on criminal records check preemployment drug screening and/or education verification as required for the position.
All positions in OYA will require the incumbent to serve as a mandatory reporter of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired you will be required to fill out the US Department of Homeland Securitys I9 form confirming you are able to work in the US. OYAuses EVerify to confirm that applicants are authorized to work in the United States.
Have Questions:
For questions about the job announcement email .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
