Director of Auxiliary Program
Director of Auxiliary Program
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$ 65000 - 109000
1 Vacancy
Job Description
Job Details
Description
The Frances Xavier Warde School (FXW) is a Catholic elementary school in downtown Chicago that provides an excellent academic valuesoriented education to students of all ethnic religious cultural and socioeconomic backgrounds in a child centered urban environment. As a keystone of its diverse community FXW provides needbased scholarships to thirty percent of its students. FXW partners with its families nurtures faith development for its Catholic students and engages all its students to learn about and respect other faith traditions. FXW uses a rigorous curriculum that enables students to grow clarify their values and develop decisionmaking skills and a sense of responsibility for themselves and the world they will inherit.
Position Purpose / Summary
At FXW Auxiliary Programs extend the schools mission by offering students meaningful opportunities for social growth creative exploration and handson learning. The Director of Auxiliary Programs oversees all aspects of FXWs Summer Programs AfterSchool Programs Closed School Day offerings and Transportation Services. This role also manages a team of three direct reports coordinates closely with multiple departments and is responsible for both strategic growth and operational efficiency within auxiliary programs. This position reports to the Head of School.
Essential Functions
- Program Development & Expansion
- Lead enhance and expand Summer AfterSchool and Closed School Day programs.
- Oversee the development of new program offerings based on community needs market research and educational trends ensuring alignment with FXWs mission and core values.
- Collaborate with outside vendors and FXW teachers to ensure programs are relevant innovative and enriching for students.
- Financial Planning & Budgeting
- Develop manage and monitor the budget for all auxiliary programs including forecasting expense tracking and monthly reporting.
- Collaborate with the CFO and Controller to ensure financial performance aligns with the schools goals adjusting for anticipated variances and identifying opportunities for increased program revenue.
- Prepare and present financial summaries and projections to school leadership ensuring transparency and accountability.
- Marketing & Community Engagement
- Work with the Director of Advancement and other school departments to create and execute a comprehensive marketing plan that promotes program visibility through print digital and inperson outreach.
- Serve as the primary contact for all inquiries about auxiliary programs ensuring positive relationships with parents students and external community partners.
- Engage with parents and community members to build program awareness and encourage participation.
- Operations & Logistics
- Oversee the efficient registration tracking and management of all program enrollment and billing processes in collaboration with the Finance Office.
- Ensure smooth operation and safety of Transportation Services coordinating schedules routes and vehicle maintenance in collaboration with the Facilities and Security teams.
- Staffing & Supervision
- Manage three direct reports within the Auxiliary Programs and Transportation Services departments providing leadership guidance and support for program success.
- Partner with Human Resources for the recruitment interviewing and hiring of all auxiliary program staff ensuring compliance with the schools hiring policies and child safety standards (including background checks and VIRTUS training).
- Conduct regular performance evaluations support professional development and foster a positive team culture.
- Safety & Compliance
- Coordinate with the Facilities and Security departments to ensure all staff receive appropriate training in health safety and emergency procedures.
- Implement and oversee attendance tracking emergency response plans and health protocols to maintain a safe environment for students and staff.
- Data & Reporting
- Maintain databases for all programs tracking enrollment staffing metrics and financial performance.
- Prepare and present datadriven reports for leadership including enrollment trends staffing summaries program performance and safety compliance.
- Monitor attendance and incident records to ensure program integrity and participant safety.
- Oncampus Supervision
- Provide direct onsite oversight of daytoday operations for all inhouse camps and programs ensuring quality control quick issue resolution and adherence to FXW standards.
Qualifications and Requirements
- Experience in strategic program development and operations within education or youth services including experience with transportation oversight
- Strong financial acumen with demonstrated ability in budgeting forecasting and revenue management
- Proven experience in marketing brand management and community engagement for program growth
- Excellent project management skills with a strong ability to lead organize and inspire a team
- Ability to work effectively with diverse stakeholders including students families and staff
- Pediatric CPR and First Aid certification (can be obtained posthire)
- Familiarity with SPARC (Summer Programs and Auxiliary Revenue Collaborative) is a plus
- Compliance with FXWs child safety policies including background screening fingerprinting and VIRTUS Training
- Proficient in data management budgeting software and word processing tools
- Experience with Campbrain preferred
- Ability to handle emergencies fire drills and safety communications effectively
Compensation and Benefits
Compensation and Benefits
FXW offers a competitive salary and robust benefits program commensurate with experience and consistent with independent schools.
Expected compensation for this role includes a salary within the range of $65000 $109000.
If you believe you could excel in this role we encourage you to apply. FXW is dedicated to fostering a diverse and inclusive workforce.
Benefits include but are not limited to:
- Medical
- Dental
- Vision
- Life & Disability
- Short Term Disability
- Long Term Disability
- Basic Life & AD&D
- Voluntary Life & AD&D
- Voluntary Benefits
- Financial Wellness
- FSA
- Commuter Benefits
- 403B Retirement Savings
- Wellbeing & Balance
- Employee Assistance Program (EAP)
- Mental Health Resources
Mission Statement
The Frances Xavier Warde School is a Catholic elementary school that delivers an excellent academic and valuesbased education in an urban environment. The school provides needbased scholarships to 30 of its students fosters faith development and encourages respect for all traditions.
NonDiscrimination Policy
FXW is committed to attracting recruiting and retaining a diverse and exceptional team. The school does not discriminate based on race religion gender sexual orientation or other protected statuses and complies with all applicable laws.
Learn More
Click here HERE to learn more about The Frances Xavier Warde School.
To Apply
Interested and qualified candidates are invited to contact or visit fxw/careers.
A cover letter expressing their interest in this particular position.
A current rsum.
Required Experience:
Director
Employment Type
Full-Time
