Department Assistant - Academic Innovation Strategy and Design

To advance the colleges mission vision principles values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:

Under moderate to limited supervision provides department support manages department processes and ensures smooth running of the office.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability working together with a willingness to take ownership and account for our actions.
• Champion Service anticipating needs and create a welcoming diverse and inclusive environment.
• Perseverance commitment to excellence even in the face of adversity or delay in achieving success.
• Lead regardless of title through positive influence.

• Answer and/or redirect basic inquiries from internal and external customers either via phone calls email or in person.
• Coordinate materials for mailings maintain department records generate reports schedule and coordinate meetings and events and maintain computer databases.
• Assist with large and smallscale department events including logistics and communication.
• Prepare and maintain correspondence lists and other documents.
• Perform various office clerical duties including filing typing scanning maintaining copiers and other equipment ordering supplies sorting/distributing mail etc.
• Assist with management of department budget.
• Provide administrative support to department Dean.
• Provide limited support to instructional designers and faculty development staff in the department including project management.
• Assist with various department activities and events.
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Be able and willing to represent the college in the most positive manner with faculty staff external stakeholders suppliers and the community we serve.
• Ability to provide service in a courteous prompt professional and efficient manner.
• Read understand and express oneself clearly and effectively in oral and written form.
• Be able to work in a crossfunctional teambased environment and collaborate with others in setting goals and solving problems.
• Establish and maintain good working relationships with staff faculty colleagues and the general public.
• Welcome value and nurture people of all backgrounds perspectives and experiences as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job which should not be considered an allinclusive listing of work requirements. Individuals may perform other duties as assigned.

Position involves working in an office setting. Occasional 1033 standing pushing pulling and grasping. Frequent 3466 reaching and viewing a computer and other types of close visual work. Constant 67100 sitting walking repetitive motion talking and hearing.

• High school diploma or equivalency plus two years related experience; or an Associates degree in a related field.
• Possess a good working knowledge of personal computers and Microsoft Office products with an emphasis on Word and Excel.
• Knowledge of standard office equipment.

PREFERRED QUALIFICATIONS LICENSES CERTIFICATIONS OR REGISTRATIONS:

• Associates degree in a related field.
• Experience in an educational setting.
• Advanced educational technologies knowledge and experience.