Data Clerk High School - Special Programs

This position is 8 hours/day 197 days/year

Purpose Statement:

The job of Data Clerk Special Programs is done for the purpose/s of providing requested clerical support to the special education department; providing confidentiality of special education student records; and providing for timely and accurate distribution of materials. This job reports to Building Principal.

Essential Functions

Assists in maintaining an accurate inventory of department supplies for the purpose of ensuring proper department functioning.

Compiles and reviews special education student records for the purpose of meeting state federal and/or district requirements.

Ensures accuracy of IEP files and records including auditing file contents for the purpose of complying with State laws governing special education program.

Maintains a variety of student and department records and files etc. for the purpose of providing uptodate reference and audit trail for compliance.

Prepares written materials (e.g. fiscal and statistical special BOD reports auditing sheets spreadsheets memos etc. for the purpose of conveying information regarding special education program activities and procedures.

Processes documents and materials (e.g. Special Education Census auditing sheets requests etc. for the purpose of disseminating information to appropriate parties and/or ensuring accuracy of data.

Responds to inquiries of staff the public parents and/or students for the purpose of providing information and/or direction as may be required.

Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

Other Functions

Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

Job Requirements: Minimum Qualifications

SKILLS are required to perform multiple nontechnical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and understand complex multistep written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: business telephone etiquette; and concepts of grammar and punctuation.

ABILITY is required to schedule activities and/or meetings; gather collate and/or classify data; and use basic jobrelated equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize jobrelated equipment. In working with others problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; adapting to changing work priorities; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; and working with frequent interruptions.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the jobs functions. There is a continual opportunity to have some impact on the Organizations services.

Working Environment

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; some stooping kneeling crouching and/or crawling; and significant fine finger dexterity. Generally the job requires 70 sitting 15 walking and 15 standing. The job is performed under a generally hazard

free environment.

Experience

Job related experience is required.

Education

High School diploma or equivalent.

Certificates & Licenses

None Specified

Continuing Educ. / Training

None Specified

Clearances

Criminal Justice Fingerprint/Background Clearance