Coordinator of Administrative Services-WTCE

Job Summary
The Coordinator of Administrative Services is responsible for coordinating activities and providing supervision in the operation and administration of a department. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations policies and procedures. Also responsible for fiscal and administrative activities for a department.

Essential Duties And Responsibilities
Relieves administrator of a wide variety of internal programmatic administrative duties which require a thorough understanding of the functions programs and policies of the College and department. Plans organizes and coordinates administrative operations for successful of a program and/or course offerings within WTCE . Provides exceptional customer service with a high degree of tact and technical knowledge while ensuring the highest level of confidentiality. Coordinates the collection of information or the preparation of abstracts reports proposals operations and procedure manuals and other written material and documentation as required. Analyzes and prepares tables graphs and charts for management use or presentations about departmental or divisional activities. Serves as a liaison with other departments on policies procedures and practices. Plans supervises and schedules the work of assigned staff. Responsible for all routine and nonroutine administrative functions and correspondence. Manages calendar and independently schedules appointments for the assigned supervisor. Composes reviews and distributes documents such as confidential and complex correspondence memos reports and requisitions that are sent to internal and external contacts. To include utilization of internal student completion tracking and job placement tools. Coordinates and plans special completion events to include pinning ceremonies and cohortbased graduation ceremonies. Reports to a toplevel administrator of the College. Makes judgments and decisions to keep office functioning smoothly in absence of supervisor. Responsible for overall grant management of specialized grant initiatives related to WTCE to include knowledge and communication of funding options available to students. Establishes and maintains positive relationships with third party agencies to include local workforce advisory boards educational entities accreditors and district partners. May monitor expenditures and income against the budgets maintains accurate accounting ledgers and facilitates account reconciliations. Coordinates and arranges meetings conferences and committee meetings including industry advisory boards. Assists in providing timely responses to requests received by the office facilitates student enrollment processes coordinates internal and external special events and activities for WTCE the TSC campus. Responds independently within scope of responsibility and works in collaboration with other team members in creation of course/program section masters supports and tracks job placement via industry relationships and maintains communication with students. Ensures compliance with all applicable laws policies and procedures and assists with the establishment of goals and objectives in support of the WTCE strategic plan. Completes all required training and professional development sessions sponsored through Texas Southmost College TSC . Supports the values of the College: diversity teaching excellence student success innovation creativity and service to the College. Attends the workplace regularly reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with college standards policies and guidelines. Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students faculty and the community. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers the supervisory chain faculty staff students and customers. Supports the values and institutional goals as defined in the Colleges Strategic Plan. Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College. Working hours may include evenings holidays or weekends depending on deadline requirements and special events. Performs other duties as assigned.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger handle or feel objects tools or controls; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.