HR Assistant
HR Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Description
The Human Resources Assistant is responsible for aiding the Executive Director (ED) with all caregiver HR needs and implementing new operational policies and procedures. As the HR Assistant you will be responsible for auditing new and current employee files in our software program WellSky and our payroll management system ADP. You will oversee verifications of employment reference checks and payroll needs such as garnishments reviews and health benefits. They ensure caregivers follow our company policies and care standards through timely disciplinary action. The HR Assistant is a key component of our caregiver retention. This is done by overseeing caregiver trainings and employee engagement events.
Duties include:
- Manage Caregiver annual and 90 day reviews ensuring they are scheduled documented appropriately and team is notified
- Manage disciplinary actions immediately including notations in our software program and employee file
- Manage sick list while relaying any sick time needs to the ED for payroll
- Manage Caregiver inactivity list and update
- weekly turnover spreadsheet
- Manage Caregiver exit interviews focusing on retention and improving future experiences
- Manage Caregiver and Admin certifications with the assistance of supervisors
- Manage and administer monthly random drug test for caregiver staff
- Auditing Caregiver files from Recruiting Coordinator ensuring;
- all uptodate documents are included on day of orientation (hire date)
- new hire checklist is completed
- Assist ED in garnishment and unemployment management
- Assist ED Caregiver benefit management
- Assist in payroll management including Caregiver bonus and access to payroll systems
- Act as back up for Recruiting Coordinator (orientations interviews drug screening etc.
- Document in a timely manner all notations in our home care software program and in the employee file as appropriate
- Responsible for bringing employee issues and concerns to management to determine appropriate action in a timely manner
- Spearhead Caregiver Quarterly Meetings/Trainings and other events
- Provide administrative and HR support as needed
- All other duties as assigned by Management
Job Requirements:
- High school diploma or GED
- Associates or bachelors degree preferred or 2 years HR experience
- Providing care to seniors or persons with disabilities preferred
- Uptodate CPR First Aid and clear TB test
- Reliable vehicle and uptodate car insurance
- Knowledge of hiring processes such as AZ New Hire EVerify I9s W4s etc.
- Excellent organizational customer service telephone and interpersonal skills
- Proven ability to manage ones time workflow and communication
- Proficiency with Microsoft Office Outlook iPhone and web applications
- Must have superior oral and written communication skills
- Ability to work under pressure and meet deadlines
- Ability to work safely while performing job duties
- Ability to connect and interact clearly with seniors
- Willingness and desire to be flexible and grow as the company does
- Rotation of oncall weeknights and weekends (additional pay)
- Ability to cover shifts with clients if needed
Benefits:
- Quarterly Bonus Opportunity
- Medical Dental & Vision
- Retirement Plan with 3 Company Matching
- Matching Donation program
- Mileage Reimbursement
Employment Type
Full-Time
