Business Systems Co-ordinator

We are seeking an enthusiastic motivated and reliable coordinator to join our team in Linlithgow. As a Business Systems Coordinator you will play a key role in the administration of the current and future management systems that govern the operational activities processes and practices across the business. Thiswill give you the opportunity to support the maintenance development and evaluation of Health and Safety Quality management Business Continuity and Environmental Management in Calnex.

Specific tasks will include but are not limited to:

• Assisting with the management of the internal and external audit schedules to ensure it is kept up to date and the audit team have the information they require.
• Liaising with external auditors to arrange audits.
• Administrating the internal Management Review of the Business Systems Scheduling meetings circulating agendas and taking and circulating minutes.
• Joining teams looking at improvement initiatives.
• Taking part in risk assessment reviews and circulate findings and actions.
• Scheduling training related to the business systems both internal training and external training.
• Scheduling meetings and send out agendas.
• Taking minutes at meetings and circulating.
• Building action trackers on excel.
• Joining the H&S Committee.
• Researching and data collecting for policies procedures and initiatives.
• Assisting in the development of processes and policies.
• Undertaking training to be a fire warden.
• Undertaking training to be a first aider.
• Administrating the Ergonomic selfassessment process.
• Sending out quarterly actions to process owners.
• Ad hoc and project based administrative tasks as required to support the business systems.

You will ideally have:

• At least 2 years experience in an officebased environment with experience of administering tasks and processes.
• Excellent verbal and written communication skills.
• Excellent organisational skills with the ability to prioritise a diverse workload meet deadlines and provide flexible support to the Calnex team.
• Proficient Word Outlook Excel PowerPoint and internet navigation skills.
• Excellent attention to detail and willingness to ask questions and suggest improvement.
• Great initiative to help drive improvement activities.

And also the ability to:

• Create and maintain effective working relationships working cooperatively with others to achieve a common goal .
• Maintain a positive can do attitude and work autonomously as well as part of a team.
• Adapt to changing priorities while maintaining accuracy and efficiency.
• Previous experience of MS Teams Outlook scheduling assistant and SharePoint are desirable but not essential.

Calnex is an inclusive supportive and growing company with a strong focus on employee engagement and wellbeing. We strive to provide a working environment that develops and challenges our employees.

The successful candidate will become part of a driven hardworking and successful team who will support them to achieve success and add value in their new role.

The Calnex team are currently working in a hybrid model at their managers discretion. This flexibility is dependent on job role supports a positive work/life balance and the needs of the business. This role requires a minimum of three working days in the office (Tuesday Wednesday and Thursday) with the option of two days at home when may vary depending on whats required to fulfil the requirements of the role. At least the first 2 weeks of the role will be fully office based. Flexibility and communication are key to making the hybrid model work for both the successful candidate and the business.

This is a fulltime position 37.5 hours per week with salary on offer circa 24k 26k depending on experience.

Calnex are an Equal Opportunity Employer.

In consideration of the General Data Protection Regulation (GDPR) please be aware that by applying for a role in Calnex Solutions directly or via an intermediary you are giving permission for us to retain certain personal information for a period of up to two information includes your CV cover letter or any other correspondence relating to your application and any notes we may take at interview.