Senior Procurement Specialist
Senior Procurement Specialist
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Job Description
ABOUT US
Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a twotier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.
WHAT WE OFFER
Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.
- Defined Benefit Pension Program With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a fulltime employee and includes employermatched contributions.
- Employer of Choice Recognized as the highestranking government employer in Canada and fourth overall among 300 organizations.
- Benefits and Wellness Employees and their loved ones have access to a comprehensive employerpaid benefits plan that includes extended health dental and life insurance access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for daytoday products and services.
- Inclusive and Diverse Workforce Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.
ABOUT THE ROLE
This position is responsible for leading complex or high value procurements from planning to award and contract management and vendor performance activities for goods services consulting information technology and construction projects. Providing consultation and sourcing advice to client departments in the development of and throughout the procurement process. Responsible for reviewing all bid documents including technical specifications agreements pricing models and other associated documents; facilitating evaluation processes contract negotiations and award processes to ensure they meet the Regions requirements.
WHAT YOULL BE DOING
Provides a full range of specialized procurement consultative and advisory services products and businesses for all procurement initiatives (including complex high risk and high value procurements) to ensure the costeffectiveness of the procurement processes and the management of government funds.
Provides expertise information and the interpretation and application of Procurement Bylaw and procedures for a range of complex procurement requirements.
Supporting all types of standard procurement processes including tenders proposals prequalifications negotiated RFPs and Vendor of Record arrangements.
Provides consultation to client departments on both standard and nonstandard procurement processes (single/sole source) provides Purchasing bylaw policy trade agreement interpretation (CFTA CETA OQCTA) advice and recommendations on supply options changing business practices procurement business plans contract management processes tools systems and best practices.
Reviews and analyzes current goods services construction and technology procurement activities for assigned client departments with a focus on complex procurements.
Maintains tracking and records on procurement activities for client departments using project tracking system.
Conducts costbenefit analysis on the procurement to ensure that goods and/or services secured provide an effective and viable solution for the Region.
Coordinates activities with the centralized procurement system and participates in the evaluation of the effectiveness of procurement programs; makes recommendations to management on the effectiveness of the programs.
Leads Procurement KickOff Meetings Bidders Meetings Information Meetings Procurement Review Committee meetings and supplier demonstrations/presentations/interviews as required.
Conducts competitive procurements to ensure an open fair and transparent process in accordance with the Procurement Bylaw and Regional protocols policies and procedures and applicable trade agreements.
Assesses the complexity of each procurement request considering market conditions client needs and priorities to determine appropriate procurement methods timelines and key components.
Considers procurement risk management e.g. risks of biased specifications risks of nondisclosure of information.
Administers all phases of the procurement process including coordinating timelines and responsibilities for each stakeholder to ensure timely delivery according to the needs of client departments.
Prepares and reviews competitive bid documents and contracts for complex goods services construction and technology bids with assigned client departments ensuring quality completeness and accuracy of bid documents.
Builds procurements in electronic bidding website e.g. Bids and Tenders and release to market for open bidding.
Conducts detailed compliance analysis of all bids received and determines acceptance of bids.
Reviews documentation as required and/or forwards to applicable stakeholders for review and approvals.
WHAT WERE LOOKING FOR
Successful completion of a College Diploma in Business Administration Supply Chain or related field or an equivalent combination of education and experience.
Minimum of five 5 years of related procurement experience three 3 of which years should be in a buying role and experience developing and coordinating the formation review/evaluation of RFPs for goods services and construction.
Minimum of one 1 of the following professional purchasing or procurement specific designations or another approved equivalent professional purchasing or procurement specific designation:
- Certified Professional Public Buyer (CPPB) from the Universal Public Procurement Certification Council (UPPCC)
- Certified Public Procurement Officer (CPPO) from the Universal Public Procurement Certification Council (UPPCC)
- Certified Supply Chain Management Professional (CSCMP) from Supply Chain Management Association of Ontario (SCMAO)
- Supply Chain Management Professional (SCMP) from Supply Chain Canada (SCC)
- NIGP Certified Procurement Professional (NIGPCPP) from the National Institute for Government Procurement (NIGP)
- Certified Supply Chain Professional (CSCP) from the Association for Supply Chain Management (ASCM)
Required Experience:
Senior IC
Employment Type
Full Time
