Office AdministratorReceptionist - 21 Month Contract
Office AdministratorReceptionist - 21 Month Contract
Posted on :
13-04-2025
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1 Vacancy
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Job Description
Company Summary:
Join the dynamic team at SBM a leading multidisciplinary engineering firm renowned for its innovative and collaborative approach to building solutions. With a vibrant culture that fosters personal growth and forwardthinking were on the lookout for passionate professionals to expand our team.
At SBM our core values of drive humility and balance shape everything we do. We believe in ambitious goals learning from one another while maintaining a healthy worklife harmony.
Located in London and Kitchener SBM serves a diverse range of private and public sector clients across Southwestern Ontario. We offer a wide range of services including Geomatics Planning and Civil Structural Mechanical and Electrical engineering. Our team of over 130 dedicated expertsincluding engineers trainees technologists planners and support staffthrives in an energetic environment where creativity and collaboration are at the forefront.
If youre eager to grow and make an impact SBM is the place for you!
Join Our Team as an Office Administrator/Receptionist! 21 month contract (June 2025 March 2027
Are you an organized proactive and detailoriented professional who thrives in a dynamic office environment Do you love keeping things running smoothly supporting a team and ensuring daily operations are efficient and stressfree If so we want to meet you!
Were looking for a team player to be the heart of our workplacesomeone who can manage office administation tasks with ease coordinate office activities and create a welcoming atmosphere for employees and visitors alike. This is a fantastic opportunity for a resourceful individual who enjoys problemsolving multitasking interacting with employees and vendors and making a real impact in a fastpaced setting.
If youre ready to bring your skills positive attitude and organizational expertise to a company that values teamwork and efficiency apply today!
Position Summary
The Office Administrator/Receptionist oversees the daytoday operations of our offices in London and Kitchener. This role encompasses a variety of responsibilities including reception employee event planning facility management and office security. The ideal candidate will be highly organized proactive and capable of managing multiple priorities across two locations ensuring a safe welcoming and efficient environment. This role is situated in London but monthly travel to the Kitchener office is required.
Key Responsibilities:
Office Management/Reception
Skills / Qualifications:
What We Offer:
This is a fulltime inoffice position. At SBM we prioritize a positive work culture believing that strong relationships with our employees lead to exceptional customer service and outstanding results for our clients.
Enjoy a balanced 40hour workweek of 8am5pm MondayThursday and an early finish at 2:30pm on Fridays. Join us in an environment where collaboration support and personal growth are at the heart of everything we do.
Employees Also Enjoy:
To Apply:
All qualified applicants should apply through our online application system.
References are to be made available upon our request.
SBM is an equal opportunity employer. All suitably qualified applicants will receive consideration for employment in accordance with relevant governing laws. We thank all applicants but only those selected for an interview will be contacted. Throughout the selection process accommodations for applicants with disabilities are available upon request. If required please notify SBM.
SBM utilizes a thirdparty recruitment software to source screen and track applicants that may be subject to AI use. Outside of this SBM does not actively use AI to screen select or hire candidates.
Date Posted: April 11 2025
Posting Close: May 5 2025 @8am
Join the dynamic team at SBM a leading multidisciplinary engineering firm renowned for its innovative and collaborative approach to building solutions. With a vibrant culture that fosters personal growth and forwardthinking were on the lookout for passionate professionals to expand our team.
At SBM our core values of drive humility and balance shape everything we do. We believe in ambitious goals learning from one another while maintaining a healthy worklife harmony.
Located in London and Kitchener SBM serves a diverse range of private and public sector clients across Southwestern Ontario. We offer a wide range of services including Geomatics Planning and Civil Structural Mechanical and Electrical engineering. Our team of over 130 dedicated expertsincluding engineers trainees technologists planners and support staffthrives in an energetic environment where creativity and collaboration are at the forefront.
If youre eager to grow and make an impact SBM is the place for you!
Join Our Team as an Office Administrator/Receptionist! 21 month contract (June 2025 March 2027
Are you an organized proactive and detailoriented professional who thrives in a dynamic office environment Do you love keeping things running smoothly supporting a team and ensuring daily operations are efficient and stressfree If so we want to meet you!
Were looking for a team player to be the heart of our workplacesomeone who can manage office administation tasks with ease coordinate office activities and create a welcoming atmosphere for employees and visitors alike. This is a fantastic opportunity for a resourceful individual who enjoys problemsolving multitasking interacting with employees and vendors and making a real impact in a fastpaced setting.
If youre ready to bring your skills positive attitude and organizational expertise to a company that values teamwork and efficiency apply today!
Position Summary
The Office Administrator/Receptionist oversees the daytoday operations of our offices in London and Kitchener. This role encompasses a variety of responsibilities including reception employee event planning facility management and office security. The ideal candidate will be highly organized proactive and capable of managing multiple priorities across two locations ensuring a safe welcoming and efficient environment. This role is situated in London but monthly travel to the Kitchener office is required.
Key Responsibilities:
Office Management/Reception
- Act as the first point of contact for visitors maintaining a professional and welcoming atmosphere.
- Answer and direct phone calls emails and inquiries promptly and efficiently.
- Handle incoming and outgoing mail courier services and deliveries.
- Prepare reports meeting agendas and minutes create business presentations
- Coordinate and support business meetings by scheduling rooms catering etc.
- Responsible for general administrative tasks including ordering and managing office supplies maintaining inventory and distributing materials.
- Coordinate office maintenance and repairs ensuring facilities remain in optimal condition.
- Set up laptops workstations cubicles and office spaces for new employees ensuring all equipment and resources are ready.
- Maintain organized records and documentation related to office operations.
- Manage relationships with office service providers including IT building and supplies.
- Continually look for ways to improve office administrator efficiencies and cost savings.
- Plan and coordinate employee events teambuilding activities and celebrations for both office locations.
- Oversee event logistics including budgeting venue arrangements catering and scheduling.
- Responsible for communication with employees pre and post event.
- Gather employee feedback to enhance future event planning.
- Act as the primary contact for facilityrelated concerns including utilities security and parking.
- Ensure compliance with health and safety regulations and resolve facility issues promptly.
- Monitor and manage office budgets related to supplies maintenance and operational expenses.
- Oversee the activation deactivation and management of security fobs for employees.
- Manage office access controls and regularly review and update office security protocols to ensure employee safety and secure facilities.
Skills / Qualifications:
- Completion of postsecondary education with a preference for Diploma in Office Administration
- 2 years experience in an office administrator role or other relevant experience.
- Proficient in MS Office Suite (Excel Word Power Point Outlook and Teams) and excellent computer literacy required.
- Demonstrated organizational skills.
- Strong integrity and ability to maintain confidentiality and manage sensitive information.
- Solid written and verbal communication skills.
- Strong attention to detail & accuracy.
- Exceptional initiative and ability to work with little supervision.
- Selfmotivated team player who is adaptable and flexible to changing priorities.
- Access to reliable transportation for travel within London and occasional travel to the Kitchener officeand Valid class G Ontario Drivers Licence.
What We Offer:
This is a fulltime inoffice position. At SBM we prioritize a positive work culture believing that strong relationships with our employees lead to exceptional customer service and outstanding results for our clients.
Enjoy a balanced 40hour workweek of 8am5pm MondayThursday and an early finish at 2:30pm on Fridays. Join us in an environment where collaboration support and personal growth are at the heart of everything we do.
Employees Also Enjoy:
- Competitive Salary Based on Experience
- Annual Incremental Vacation Increases
- Health Benefits Plan
- Paid Overtime
- Paid Sick Days
- Flex Time
- Engaging work environment
- Opportunity to build great relationships
- Career Growth and Development
- Regular Social and Team Buildings Events
- Passionate and enthusiastic team that encourages growth
To Apply:
All qualified applicants should apply through our online application system.
References are to be made available upon our request.
SBM is an equal opportunity employer. All suitably qualified applicants will receive consideration for employment in accordance with relevant governing laws. We thank all applicants but only those selected for an interview will be contacted. Throughout the selection process accommodations for applicants with disabilities are available upon request. If required please notify SBM.
SBM utilizes a thirdparty recruitment software to source screen and track applicants that may be subject to AI use. Outside of this SBM does not actively use AI to screen select or hire candidates.
Date Posted: April 11 2025
Posting Close: May 5 2025 @8am
Required Experience:
Junior IC
Employment Type
Temp
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