Academic Affairs Coordinator
Academic Affairs Coordinator
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$ 43000 - 48000
1 Vacancy
Job Description
Job Description
The College of Architecture Arts and Design (AAD) is seeking a fulltime academic affairs coordinator to assist our undergraduate academic affairs and academic advising team. The position reports to the Associate Dean for Academic and Faculty Affairs in the Office of the Dean and works closely with the colleges Director for Academic Advising and our professional academic advisors to provide administrative student and faculty support across the colleges four schools and twelve undergraduate majors.
The successful candidate will have demonstrably strong communication skills (verbal and written); effective interpersonal organizational timemanagement and problemsolving abilities; a responsive attentive and serviceoriented demeanor in their daily interactions with a diverse group of colleagues and constituents (including students faculty staff parents alumni prospective students and families) as a representative of the Deans Office; the capacity to engage with a wide range of people connecting them to the most appropriate resource office or staff member to address their concerns; and will be joining a dynamic and invested academic environment. Responsiveness attention to detail and the ability to handle sensitive information and maintain a high level of confidentiality in accordance with FERPA college and university guidelines and policies are critical for this role. The Academic Affairs Coordinator will have a high level of interaction with colleagues across the college and with staff and faculty members in the Office of the AAD Dean.
Some of the Academic Affairs Coordinators key responsibilities include:
Processing undergraduate student forms and paperwork in Banner (forceadds transfer credit requests adding/dropping minors and secondary majors credit overloads course substitutions advisor assignments etc. and tracking incomplete grades.
Class timetable and enrollment management support for AAD
Electronic filing of student forms to Banner Document Management
Tracking and organizing undergraduate and graduate course proposals and supporting the colleges curriculum committee
Compiling data and managing spreadsheets
Issuing notifications of documented student absences to faculty
Assisting with the academic affairs team with scholarships management
Supporting the colleges honorifics committee and annual awards ceremony
Management of important deadlines throughout the academic and calendar year
Handling inperson email and phone inquiries from students parents and faculty/staff.
Collaboration with the academic affairs team on tasks related to recruitment orientation academic advising retention and graduation.
The College of Architecture Arts and Design at Virginia Tech affirms our collective responsibility to encourage build and embrace the polyculturalism of our world. We do this by acknowledging and addressing our past recognizing our current responsibility and acting in the interests of building and sustaining communities that are truly safe supportive and inclusive for all. Our commitment is to continually and proactively engage in these processes for the benefit of our students staff and faculty across the college and the communities around the world we aim to serve.
Required Qualifications
Administrative experience working in a higher education or professional setting
Demonstrated knowledge and skills with computer programs and information systems including but not limited to Microsoft Office (e.g. Word Excel and Outlook) and Google applications (Docs Sheets Gmail.
Excellent organizational and communication skills
Experience with organizing or maintaining confidential records or files
Preferred Qualifications
Bachelors Degree or significant relevant work experiences in higher education
Knowledge and understanding of FERPA
Experience using student information databases such as BANNER
Project Management experience
Experience with DocuSign or a similar electronic file sharing software
Application Materials
- Letter of interest
- Professional resume
- Three professional references
Pay Band
4
Appointment Type
Regular
Salary Information
Salary range is $43000 $48000 per year
Review Date
November 14 2024
Additional Information
The position is onsite with some flexibility for occasional telework based on scheduling and circumstances. On rare occasions work after hours may be required.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a handson transdisciplinary approach to preparing scholars to be leaders and problemsolvers. A comprehensive landgrant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Julie Weaver at during regular business hours at least 10 business days prior to the event.
Required Experience:
IC
Employment Type
Full-Time
