High School Secretary

Grandview Heights Local Schoolsis seeking a dedicated High School Financial Secretary at Grandview Heights High School. The ideal candidate will have previous administrative experience preferably in a school setting.

Title:High School Administrative Secretary Financial

Reports To:Building Principal

Terms:260 days 7.5 hours per day

Qualifications

High school diploma required college degree preferred

Knowledge of English spelling grammar and mathematics

Proficient in the operation of business office equipment and computer technology including but not limited to Microsoft Office products

Experience using school database systems for student information attendance and discipline record keeping preferred

Experience with student and building master scheduling preferred

Acceptable FBI and BCI background checks

Job Summary

Contributes to effective school and public relations by greeting all visitors to the building; promptly and courteously responds to inquiriesand assures thesmooth and efficient operation of the school office. Strives to find efficiencies in processes and perform other duties as reasonably related to the position. Maintains a collaborative work environment with all staff and performs all other duties as assigned.

Essential Job Functions

Record Keeping and Reporting:

Assists principal with preparing and maintaining building budget and coordinatesrequisitions and ordering for departments.

Maintains school accounts for clubs and extracurricular organizations reports accounting to club advisors.

Collects and deposits school fees. Updates studentfees on studentinformation system

Keeps accurate files on open/close purchase orders. Performs account search as needed

Coordinates invoices and purchase orders for goods and services received by the building

Coordinates record keeping and payment for administrative and staff travel. Coordinates record keeping and payment for studenttravel for foreign languages science art and music

Updates activity accounts at the end of each year and submits to the Treasurers Office complying with deadlines.

Communications: Internal/External

Serves as main office receptionist

Assists substituteteacher personnel with daily assignments. Coordinates permanentstaff to cover when no sub is available

Prepares the bimonthly sub report for the treasurers office

Transmits principals instructions and messages to staff

Sorts all incoming mail innerschool mail packages boxes delivered and routes to the proper place

Provides input in the budget development for office operation with the principal

Office Operations:

Following guidelines and procedures as set forth in the Financial Procedures Manual

Assists with secretarial duties including but not limited to answering the phone ordering office supplies maintaining office equipment sorting incoming mail and ordering and distributing student planners

Maintains office equipment in good working condition. Assist with minor repairs as needed. Keeps office equipment supplies in stock and replaced in a timely manner.

Knows when and how to summon emergency assistance (i.e. principal superintendent safety forces nurse or custodian)

Student Interaction:

Coordinates with the principal on the following high school activities: Academic Achievement Dessert Scholarship Banquet National Honor Society Graduation

Assistprincipal with preparation of materials and communication with students for the Principal Advisory Council

Record Keeping:

Prepares correspondence i.e. letters newsletters forms reports handbooks board reports requested by principal. Compiles formats and posts monthly newsletter to website

Files studentfiles when they have withdrawn and/or graduated from our school system. Purges information as outlined in the Financial ProceduresManual