Management Assistant 2
Management Assistant 2
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Job Description
Initial Posting Date:
04/10/2025Application Deadline:
04/30/2025Agency:
Judicial DepartmentSalary Range:
$4428 $6870Position Type:
EmployeePosition Title:
Management Assistant 2Job Description:
Interviews: will be scheduled within two weeks after the application deadline.
Who we are
Oregon Judicial Department (OJD) serves the public and the people we serve may be facing challenging life circumstances high levels of stress or confusion about their next work you will do in this role directly affects the people in our community who come to the court to have their cases need staff who want to have direct impact in their communities value OJDs efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.
We are committed to building a diverse inclusive team and encourage applications from candidates of all backgrounds to consider relevant work and past lived experience and education plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
Benefits to you
- We pay 95 to 99 of medical insurance premiums for fulltime employees OR up to 99 of medical insurance premiums for parttime employees including mental health coverage.
- The hourly equivalent for this position is $25.55 $39.64. OR the annual salary for this position is $53136 $82440.
- 10 paid holidays 2 floating holidays 3 personal business days separate sick and vacation paid leaves (prorated for parttime employees) and other employee benefits such as optional insurances and flexible spending plans.
- OJD will pay you a 5 allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
- Salary offers are made with consideration of the candidates education and experience.
Location Highlights
Position Highlights
The Umatilla County Circuit Court in Pendleton Oregon is hiring a Management Assistant 2
In this role
You will be responsible for applying and interpret aspects of financial statistical and accounting data. Handling confidential and sensitive information.
Assist selfrepresented litigants and attorneys filing exhibits for both remote and inperson appearances. You will assist the team members with document review for accuracy and make corrections for the parties to review and confirm. You will log store and track physical exhibits for upcoming hearings/trials and track for notice and appropriate disposition. Perform data entry for all case types in the Odyssey case management system.
You will assist with the recruitment process maintain preliminary position descriptions initiate the recruitment process and review management calendars to provide interview dates. You will also assist with onboarding new employees consisting with new employee paperwork registering new employees for orientation set up checkins and evaluations.
Other duties consist of maintaining the office supplies for court staff and judges. Coordinate local meetings. Preliminary review of staff timecards for payroll submission.
Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.
Application Process
- Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
- REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications Special Qualifications and Requested Skills and Attributes listed below. Using a generic cover letter is likely not going to get you an interview so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
- REQUIRED:a completed work history either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.
Instructions for REQUIRED Cover Letter and Work History/Resume
Cover Letter REQUIRED
- Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
- In the body of your cover letter please include responses to each of the Requested Skills and Attributes listed below.
- Address the cover letter To the Hiring Manager.
Work History/Resume REQUIRED
- Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.
OR
- Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information and your letter will be evaluated for grammar spelling punctuation and language use in addition to demonstrated experience.
Minimum Qualifications
(These must be evident in your resume or work history.
The qualified candidate must have a High School diploma or equivalent
AND
Five 5 years of secretarial or administrative experience demonstrating the knowledge skills and abilities needed for this position.
OR
Any combination ofeducation and experienceequivalent to five 5 years of experience that typically supports the knowledge skills and abilities for the position.
Special Qualifications
(These must be verifiable.
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.
- Experience providing direct clerical or administrative support to multiple people; experience should be recent (within the past five years).
- Experience planning and supporting conferences meetings and events including logistics booking venues and coordinating AV and tech setups.
- Experience using a full array of current technology tools and office software programs to enter and retrieve data run reports review and analyze data and present findings to others.
- Experience receiving work assignments from multiple people and making decisions related to workflow priorities and assignments.
- Skill in writing and reviewing documents for accuracy completeness grammar and punctuation.
Working Conditions
- This is a fulltime position and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
- Occasional afterhours or overtime work may be required.
- Frequent phone and inperson contact with people from diverse backgrounds.
- Frequent phone and inperson contact with people who may be facing challenging life circumstances or highly stressful situations.
- Regular use of the following equipment: telephone OJDassigned computer with multiple monitors copy machine fax machine and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a casebycase basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD you consent to reference checks about your qualifications your workplace performance and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire you will be required to complete the U.S. Department of Homeland Securitys I9 form confirming authorization to work in the United States. OJD will use EVerify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify action item asking veterans to attach their documentation will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veteransweb page for additional details information and resources.
Conduct Expectations
Because of OJDs role in providing justice and upholding the rule of law employees of the department are required to meet the highest standards of professional conduct and ethics while on the job and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer OJD complies with Oregons pay equity law. Salary offers are made with consideration of the candidates education and experience. For more information on pay equity click here.
Employee Benefits
Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program and how to qualify please click here.
Questions and Support
- If you require an alternate format to complete the application process callor TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
- Workday related information and resources are available here.
- For questions about a specific OJD job posting callor email .
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds perspectives and more inclusive we are the better our work will be.
Employment Type
Full-Time
