Temporary Receptionist and Admin Assistant - Admiral Lord Nelson School
Temporary Receptionist and Admin Assistant - Admiral Lord Nelson School
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£ 12880 - 13530
1 Vacancy
Job Description
ADMIRAL LORD NELSON SCHOOL
DUNDAS LANE
PORTSMOUTH
PO3 5XT
Tel:
Email:
Headteacher: Chris Doherty
Temporary Receptionist and Admin Assistant
Salary: Band
Contract: Initially Temporary until 18th July 2025
Hours: 22.5 hours/39 weeks a year (term time only) 9.30am 2.15pm
Start date: As soon as possible
Closing date: Noon on Friday 18th April 2025
Interview: As soon as possible after the closing date
Dear Prospective colleague
We are looking for an enthusiastic and highly motivated individual initially to cover the Visitor Reception and provide administration support for the school. This will initially be a temporary post until the end of the summer term however we are always seeking new talent and would be actively looking to retain a highquality candidate and develop their career at the Salterns Academy Trust. Exceptional people skills attention to detail a solution focussed approach high levels of initiative flexibility the ability to multitask and work under pressure whilst maintaining confidentiality are all essential qualities for this role.
Excellent IT skills and previous experience in a reception environment is desirable but not essential as full training will be provided throughout a supportive induction process. You will be joining a well established and vibrant team; therefore a good sense of humour is a must!
The Salterns Academy Trust exists to serve the community of Portsmouth. We run three successful and fastgrowing schools in the city providing the opportunities for over 3500 young people to be the very best that they can be across both primary and secondary phases. Admiral Lord Nelson School Trafalgar School and Mayfield School have a combined student roll of over 3500 students.
Admiral Lord Nelson School has a national reputation for being a truly inclusive school with excellent standards and principled curriculum design we have a deeprooted and longstanding commitment to being a UNICEF Rights Respecting School This is a genuinely exciting school to be part of morally driven by our core values of Inclusivity Wellbeing and High Expectations.
The Salterns Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring checks along with other relevant employment checks.
If you are interested in joining our amazing team of staff we would love to hear from you. Informal visits from those who are interested in finding out more about the role are welcomed.
To apply please complete the application form that can be found on the school websiteby midday on Friday 18th April 2025. Candidates should send their completed application to.
Some forms of employment occupations and professions are exempted from the Rehabilitation of Offenders Act 1974.
Working within a School is exempted from the Rehabilitation of Offenders Act 1974.
You are applying for a role that is eligible for an enhanced DBS check and access to the barred list and if shortlisted for interview you will be required to complete the relevant selfdeclaration and disclosure form and taking into account the offences that are protected or filtered declare:
- All unspent convictions and conditional cautions.
- All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020.
- If you have been barred from working with Children and/or Adults at risk.
The DBS check will reveal both spent and unspent convictions cautions reprimands and final warnings and any other information held by local police thats considered relevant to the role. Any information that is protected under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 will not appear on a DBS certificate.
The successful candidate will then be asked to complete an application for the relevant Disclosure and Barring Service check or if subscribed to the update service provide the necessary details to allow a check to be made.
The amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Orderand 2020 provides that when applying for certain jobs and activities certain convictions and cautions are considered protected. This means that they do not need to be disclosed to employers and if they are disclosed employers cannot take them into account.
Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website.
Guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975 GOV ()
The filtering rules were updated on 28 November 2020 as follows:
- warnings reprimands and youth cautions will no longer be automatically disclosed on a DBS certificate.
- the multiple conviction rule has been removed meaning that if an individual has more than one conviction regardless of offence type or time passed each conviction will be considered against the remaining rules individually rather than all being automatically disclosed.
JOB ROLE: Temporary Receptionist/Administration Assistant
PAY BAND: 4
HOURS: 22.5 hours per week/39 weeks per year (Term Time only)
REPORTS TO: Deputy Administration and Human Resources Manager
Salterns Academy Trust is a learning community where every member of staff understands the difference that they can make to our students outcomes. We expect all staff to be actively involved in the personal development of our young people and to show full commitment to their own and the schools professional development.
Salterns Academy Trust and its Governing Body are committed to safeguarding and promoting the welfare of children and young people; and they expect all staff to share this commitment.
Key Purposes:
To provide full administration support and assistance across the school; dealing with all matters in a confidential and professional manner in liaison with the Deputy Administration and Human Resources Manager.
Accountabilities
Provide Reception duties by:
- Manning the switchboard taking accurate messages and passing information promptly to staff.
- Receive sort and distribute daily mail/deliveries.
- Efficient distribution of messages/mail through the school systems at regular intervals during the day.
- Greet and welcome guests as soon as they arrive at the office ensuring they adhere to the schools safeguarding policy.
- Deal with student and staff enquiries providing advice as necessary in line with school protocol.
- Use the twoway radio system as required.
- Take bookings for the Meeting Room.
- Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. brochures)
- Provide secretarial clerical and word processing support always ensuring accuracy and confidentiality.
- Establish and maintain positive and professional relationships with students and staff.
Produce accurate and timely school correspondence adhering to the schools format and procedures:
- Proof reading by appointed members of the Senior Leadership Team.
- Changes made and signature obtained.
- Arranging printing and distribution.
- Maintaining accurate correspondence records.
- Update the website.
Support and cover the Reprographics area.
Support the team when required in all areas.
To promote restorative practice at every opportunity in meetings and communications with parents students and colleagues to maintain the strong inclusive ethos of the school.
Participate in Professional Learning (including INSET and twilight INSET sessions) and Performance Management contributing to the identification of own self development needs.
To participate professionally in own line management meetings.
To contribute to the Personal Development curriculum of our young people.
To promote students wellbeing by undertaking supervision of students during breaktimes as timetabled on a daily basis.
To support in the supervision of student transitions between lessons during the school day under the direction of Line Manager/Senior Leader
To establish and maintain positive professional relationships with students and staff.
To take responsibility for your own wellbeing.
At the discretion of the Headteacher to undertake other activities from time to time agreed to be consistent with the nature of the job description.
This job description is subject to annual review and/or change at other times in response to identified needs. It is expected that the post holder will undertake additional duties as required and in agreement with their line manager to operate in a flexible environment.
Employment Type
Intern
