Small Projects Shop Manager
Small Projects Shop Manager
Posted on :
13-04-2025
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1 Vacancy
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Job Description
Pay Grade: 33E
Context of the Job:
Under limited direction of the Associate Director of Maintenance and Operations the Small Projects Shop Manager manages and administrates the of small projects for university facilities that includes renovations alterations modifications and installations which are small in scale and scope within existing facilities.
Tasks include onsite facilitation planning & scheduling and supervision of 59 inhouse trades staff and term contractors to execute work. Facilitates the use of centralized backoffice services including procurement MRO vendor management quality control occupational safety and maintenance management systems. Responsible for customer engagement strategy and work prioritization. The department interfaces with the University community other departments within the Facilities organization outside consultants contractors and regulatory agencies.
Major Responsibilities:
- Supervises daily activities of one 1 Request For Services Manager Project Manager and 59 mixed craft union trades staff. Contracts with 3rd party resources (contractors) to execute projects on time and within set budget.
- Participates in the planning of work including cost estimates scope definition and prediscovery activities to assure a robust planning and work process. Develops project scope materials lists labor resources to accomplish projects.
- Assigns specific tasks to assigned trades staff to complete the projects. Reviews work of contractors and assures compliance with project expectations and scope.
- Develops current and existing process management to improve the flow of work chargebacks to customer accounts and ensure regular customer communication.
- Collaborates closely with other Facilities departments units and management levels to assure multilateral coordination.
- Assists in the overall maintenance management strategy by deploying work control practices consistent with the existing centralized program. Trains and creates consistency across staff on procedures and policy.
- Maximizes the utilization of the CMMS to receive execute and report upon work activity; uses metrics and reporting tools to track and analyze work.
- Required to understand and apply all work preparation activities including 3rd party documentation and administration.
- Reviews and interprets proposed work and building specifications for appropriateness to required function and/or institutional standard; initiates revisions and approvals where appropriate; advises internal and external customers as to how to achieve the best required results.
- Provides mentoring and training to direct reports; provides problem solving through direct interaction with external and internal entities (i.e. department representatives University administration and contractors.
- Oversees small project activities from initial request for service or an initiation of unplanned emergent work related scope development and final and communication of services to assure that project objectives are on schedule and budget targets are met. Directs work sequencing to expedite small project delivery and to minimize disruption of ongoing institutional operations.
- Monitor staff and 3rd party performance (contractors).
- Works with shop staff and Planning Project & Delivery (PPD) to evaluate analyze and determine project complexity and categorize RFS by type (Quick Hit Project Small Project or Standard PPD Project); assures transfer of work or codependent work activity.
- Ensures staff and/or contractors follow IBC OSHA U/D safety and other Federal State or Local regulatory standards.
- Assures compliance with the State of Delaware prevailing wage law.
- Evaluates projects upon completion.
- Coordinates joint work projects involving inhouse service of trade shops and outside contractors.
- Acts as a liaison with University departments and responds to students staff faculty needs and operational concerns. Serves on University and departmental committees.
- In conjunction with Environmental Health and Safety Department work to make sure that the Contractor Safety Manual remains up to date.
- Performs other jobrelated duties as assigned.
Qualifications:
- Bachelors degree in engineering construction management or related field and six years related experience in project management/coordination and constructions or equivalent combination of education and experience.
- Ability to supervise and train assigned staff including organizing prioritizing and scheduling work assignments.
- High level of customer service and engagement experience.
- Knowledge of construction and contract documents cost estimates schedules and building code interpretation.
- Knowledge of Federal State and local building codes ordinances and regulations.
- Ability to develop and maintain recordkeeping systems and procedures.
- Intermediate computer skills to include but not limited to proficiency with word processing spreadsheet and database.
- Skill in the use of business computer programs (Microsoft Office Suite Microsoft Project PeopleSoft). Experience in facilities/construction related software system preferred.
- Ability to be assertive and tactful.
- Ability to communicate effectively both verbally and in written format.
- Ability to work effectively with a wide range of constituencies in a diverse community.
- Must be familiar with all design estimating and construction disciplines.
- Skilled in organizing resources and establishing priorities.
- Ability to direct project inspections programs and ensure contractor code compliance.
- Knowledge of federal state and local safety regulations protocols contract document preparation building code interpretation public bidding cost control estimating and scheduling.
- Ability to make sound objective judgments and ethical decisions.
- Ability to read understand follow and enforce safety procedures.
- Knowledge of safety processes building code and related University polices.
- Ability to foster a cooperative environment.
- Skilled in examining processes organizing resources developing and implementing new strategies and procedures.
- Ability to develop plan and implement short and longrange goals.
- Ability to make administrative/procedural decisions and judgments.
- Employee development and performance management skills.
- Ability to negotiate and manage contractual arrangements.
- Ability to use independent judgment manage and impart information to a range of clientele.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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