Assistant Corporate Secretary
Assistant Corporate Secretary
Posted on :
14-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
14-04-2025
Job Description
The Travel Industry Council of Ontario (TICO) is an organization mandated by the Ontario government to administer the Ontario Travel Industry Act 2002 and Ontario Regulation 26/05 which governs all the approximately 1900 travel agents and travel wholesalers registered in Ontario. In addition TICO administers an industryfinanced Travel Compensation Fund.
We are seeking an experienced corporate governance professional to be our Assistant Corporate Secretary.
At TICO we are committed to fostering a culture of inclusivity equity and accessibility for all. You will work in a diverse collaborative fastpaced environment where you are encouraged to be your best self and given the opportunity to learn grow and make a meaningful impact.
Job Purpose
- Provide support and back up to the General Counsel and Corporate Secretary in the scheduling coordination facilitation and recording of the activities of the Board of Directors and Board Committees.
- Assist in the of all legal and Board related initiatives promoting good governance related to TICO and the Board and its effective functioning.
Key Competencies
- Knowledge and understanding of the roles and functions of Boards of Directors and their Committees including all aspects of supporting Board governance (i.e. scheduling coordination and support) Functional Expertise
- Organizational skills to assess prioritize and manage competing demands under pressure of various deadlines with excellent attention to detail and accuracy Accountability
- Excellent written and oral communication skills Communication
- Skilled in working and communicating with senior level executives using tact diplomacy and political acuity with a high level of discretion and confidentiality Communication
- A committed team player Teamwork
- Demonstrates strong customer service orientation and a proactive approach to identify issues and find solutions Service Excellence and Innovation.
Duties and Responsibilities
- Provide support to the Corporate Secretary in the planning coordination and administration of all Board related matters in support of Board governance and calendar management.
- Assist in the preparation collection and review of all documentation and materials sent from management and staff to the Board and Board Committees providing support as required.
- Ensure accuracy and quality assurance of all materials prior to timely distribution to Board members.
- Work with the Corporate Secretary in the preparation of draft Board and Committee minutes and facilitate the minute approval process to completion.
- Ensure that terms of reference work plans matters arising reports minutes and resolutions are monitored and that matters are brought forward on a timely basis.
- Prioritize and follow up on issues following Board and Committee Meetings.
- Provide support to the Corporate Secretary related to Board governance and performance including assisting in the development and revision of Board governance policies and procedures.
- Maintain the board portal to ensure optimal efficiency.
- Maintain best practices in corporate governance and actively monitor the market for new developments trends and changes.
- Prepare briefing materials and resolutions for review and consideration by the Corporate Secretary for presentation to the Board and Board Committees.
- Maintain all corporate records in compliance with records management policies and procedures and for audit purposes.
- Assist in planning enhancing and coordination of Director orientation and education programs.
- Coordinate Board and senior management social/networking functions.
- Maintain records of Board and Committee composition and skill requirements ensuring the monitoring of vacancies/term expiration and planning for election and appointment processes in compliance with established policies and procedures.
- Assist in planning and of the Annual Meeting and related activities.
- Track Board operating expenses and participate in the development of the annual Board and Governance budget.
- Assist the Corporate Secretary during periodic reviews (e.g. Audit external consultants) and support the implementation of any resulting recommendations.
- Ensure compliance with the Administrative Agreement and Bylaws.
- Undertake research and special projects to support other organizational priorities.
- Recommend improvements processes and practices to achieve business efficiencies.
- Act in place of the Corporate Secretary when the Corporate Secretary is unable to act.
Qualifications
- PostSecondary degree or diploma required in a relevant discipline (e.g. business law).
- Minimum five years experience working in a similar role managing and coordinating Board and Committee related activities.
- Governance designation is considered an asset.
- Knowledge of the regulatory environment is considered an asset.
- Proficient in the use of office automation applications including MS Office (Outlook Word Excel PowerPoint) SharePoint Microsoft Teams and Zoom.
- Prior experience working with Board portals (Diligent preferred) an asset.
Working Conditions
- The role operates in a standard office environment with regular fulltime working conditions.
- Overtime may be required in certain periods of high demand.
- This role offers some hybrid/remote flexibility.
- Physical demands of the role considered consistent with an office environment.
Direct Reports / Key Relationships
This position reports to the General Counsel & Corporate Secretary.
Direct reports:
None
Liaising with:
General Counsel & Corporate Secretary Chief Executive Officer
Registrar and Chief Operating Officer Chief Financial and Administrative Officer Chief Information Officer
Stakeholder Relations Manager ManagerAccounting Manager Registration Services
Manager Compliance and Complaints Senior Legal Counsel & Manager Litigation Legal Counsel
Executive Assistant Administrative Support
Compensation Fund Claims Coordinator
Please submit your resume with a cover letter including salary expectations in confidence by April 30 2025 to:
Travel Industry Council of Ontario
We thank all applicants however only those candidates selected for an interview will be contacted.
Employment Type
Full-Time
Key Skills
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