Administrative Accounts Payable Support Specialist
Administrative Accounts Payable Support Specialist
Posted on :
15-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
GENERAL DUTIES
- Effectively communicate internally and externally regarding administrative matters including but not limited to Opening Jobs(Projects) providing invoice copies and expense receipt backup
- Submitting projectrelated invoices on a monthly basis in a timely manner including the review of client specific processes/requirements
- Learn and maintain Client Invoicing processes
- Learn and maintain online Client Portals (i.e. Coupa Stampli Passport etc.
- Accurately save and process Expense Reports including receipts review and appropriate account coding in accordance to SWAs Chart of Accounts
- Coordinate and schedule monthly Finance/Marketing calls with each design studio 8 total)
- Monthly review to accurately recode print jobs to related projects in Abacus
- Monthly Distribution of Management Reports to appropriate Office Managers
- Monthly Distribution of invoice copies to appropriate Office Managers
- Oversee active and closed project folder records (Digital & Hard Copy)
- Recordkeeping of Wire Check and Contract information
- Assist with vendor payable data entry
- Perform Administrative support as needed
Candidate must be able to understand and accomplish all of the above with a positive teamplayer attitude.
QUALIFICATIONS
- Excellent effective oral and written communication skills
- Strong planning organizational prioritization and time management skills
- Bookkeeping background (Chart of Accounts Account Reconciliation Recordkeeping etc.
- Microsoft Office: Intermediate Excel Outlook & Word
- Strong sense of integrity and professionalism
- Ability to follow instructions and follow through with individual tasks in a timely manner
DESIRED SKILLS
- Demonstrates Initiative & eagerness to advance
- Intermediate knowledge of Deltek Vision (Accounting Software)
EDUCATION:
- Associates Degree (AA) or two years related working experience within an Accounting environment
COMPENSATION
- In addition to a salary (range $55000 $58000 SWA offers a very competitive and comprehensive benefits package including Medical Dental. Life Longterm Disability Insurance. There is also 401K ProfitSharing and ESOP (Employee Stock Ownership Plan) Retirement Plans.
- SWA Group is 100 Employee Owned.
THIS IS A FULLTIME NONEXEMPT ONSITE POSITION IN THE SAUSLAITO CA OFFICE. MONDAY FRIDAY 8:30 AM 5:00 PM
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Department / Functional Area
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
