Document Control Coordinator

We put innovation and collaboration at the heart of our achievements always respecting the highest industry and environmental standards. Our commitment to quality and the wellbeing of our communities inspire us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada.

Together we will build a future with a majestic and lasting legacy.

Under the supervision of the Director of Project Planning and Services the Document Control Coordinator performs various works to ensure integrated document management (IDM) preservation protection dissemination and research of information in accordance with policies procedures laws and standards governing document management mainly for engineering documentation. The Document Control Coordinator may also be called upon to carry out similar tasks within the framework of other major projects of the company.

The responsibilities of the Document Control Coordinator include:

• Monitoring the Engineering Contractors document control activities and progress;
  
• Understanding project contractual requirements and align document control processes and procedures for the team;
  
• Receive interpret and process documents from the client engineering firms subcontractors and team members;
  
• Performance of various activities necessary for integrated document management (classification filing indexing assembly entry traceability registration digitization quality control transfer archiving destruction etc. mainly for documentation (digital and paper) of the project;
  
• Ensuring documentation deliverables are tracked and correctly reported in the contractors and clients document management systems;
  
• Analyzing in collaboration with the document management and access to information advisor documents containing complex and unusual problems and participate in the development of solution elements;
  
• Identification and correction of any discrepancies in the documentation;
  
• Ensuring the maintenance and application of the system of classification inventory indexing and conservation of data according to the procedures policies and laws in force and participates in its improvement;
  
• Assisting employees in using the document management tools made available to them and in applying preestablished standards and procedures;
  
• Preparing assembling and scanning documents as needed;
  
• Generating transmissions and reception of documentation to internal and external parties;
  
• Entering documents and managing documentation submittals etc. into Unifier respecting project deadlines and client requirements.
  

Requirements

• Post Secondary education in Document Management Digital Information Management or Engineering is required;
  
• 35 years of experience in document management in the construction industry is required;
  
• Relevant experience in managing engineering and project management documentation is required;
  
• Experience with Unifier is required;
  
• Excellent command of Microsoft Office Suite and applicable software;
  
• Knowledge of BIM 360 software is an asset;
  
• Bilingualism (an asset) but proficiency in English language with excellent communication skills (written and verbal) is required.
  

Skills and Attitudes Required / Competencies

• Strong organizational skills with the ability to multitask;
  
• Analytical mind;
  
• Autonomy and attention to detail;
  
• Demonstrates initiative rigor and integrity;
  
• Ability to act quickly and efficiently;
  
• Discretion and Professionalism;
  
• Excellent communication skills;
  
• Responsible and honest;
  
• Structured and methodical;
  
• Teamwork.
  

• This position is inperson located at the EBC Inc. project office located at 30 Commercial Road Toronto Ontario.
  
• This is a fulltime permanent position; Working hours are Monday to Friday at the office location above.
  
• This role requires professional proficiency in English.
  
• For more information please email .