Executive Assistant
Executive Assistant
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Job Description
At GHD we dont just believe in the power of commitment we live and breathe it every day.
Thats why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. Well help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.
Together with your colleagues clients and partners youll make an impact that is felt by all. See where your commitment could take you.
Who are we looking for
Our office in Waterloo is looking to bring onboard a techsavvy highly organized and proactive Executive Assistant to provide exceptional administrative and operational support to the Practice Leader of our SaaS product organization. This is a hybrid role with inoffice work required a couple of days per week. This position is in a fastpaced environment optimizing processes and anticipating needs. This a key role in keeping our leadership team focused on strategic goals while managing daytoday priorities with ease.
In an everchanging world it requires creativity and innovation to stay ahead.
Were seeking the curious those who are stimulated by fresh thinking and a desire to shape our communities in new positive ways.
As part of a truly global team working on complex and rewarding projects youll be at the forefront of driving change
See what the power of commitment can do for you.
Working with an energetic and high performing team this position offers a variety of work and will see you involved in:
- Manage the Practice Leaders calendar with precision scheduling meetings appointments and travel while optimizing for efficiency and strategic priorities.
- Serve as a gatekeeper screening and prioritizing emails calls and requests to maintain focus on highimpact objectives.
- Create edit and format polished documents presentations and reports using Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Coordinate internal and external meetings including agenda preparation minutetaking and action item followups.
- Organize all staff events and meetings preparing PowerPoint presentations coordinating with presenters ordering catering booking rooms and ensuring seamless logistics scheduling and communication across teams.
- Manage expenses including tracking reporting and reconciling budgets with accuracy and attention to detail.
- Identify opportunities to streamline workflows recommend process improvements and implement tools to boost productivity.
- Handle sensitive and confidential information with the utmost professionalism and discretion.
- Support project coordination by tracking deadlines aligning deliverables and collaborating with crossfunctional teams.
- Conduct research compile data and deliver actionable insights to inform decisionmaking.
- Anticipate the Practice Leaders needs proactively solving problems and addressing challenges before they escalate.
- Occasionally support other senior leaders as necessary providing flexible assistance across the leadership team.
- Promoting Employee Experience and Cultivating Culture: Foster a positive and inclusive workplace environment that may include organizing teambuilding activities recognizing employee achievements.
What you will bring to the team:
- Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
- Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and a strong ability to adopt new technologies quickly.
- Exceptional organizational skills with a track record of juggling multiple tasks and deadlines seamlessly.
- A proactive solutionsoriented mindset with a passion for process optimization and efficiency.
- Outstanding written and verbal communication skills paired with meticulous attention to detail.
- Techsavvy with experience using SaaS tools collaboration platforms or emerging technologies.
- Ability to work independently take initiative and excel in a fastpaced everchanging environment.
- Unwavering professionalism confidentiality and discretion in all interactions.
#LILL1
As a diverse and inclusive organization we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.
Employment Type
Full Time
