Secretariat Officer
Secretariat Officer
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Job Description
About Us
At WA Primary Health Alliance (WAPHA) we are dedicated to transforming and sustaining primary health care across Western Australia. As one of the 31 Primary Health Networks (PHNs) in Australia we proudly manage three PHNs guided by ourStrategic Plan. Since our establishment in 2015 weve been committed to strengthening primary care through innovative partnerships and a one health system approach ensuring better access to services and improved health outcomes.
Our work focuses on:
- Supporting general practices to deliver topquality patient care.
- Funding local primary health services tailored to community needs.
- Connecting local services to simplify the health care system.
- Leading systemwide reform for longterm impact.
As an organisation that thrives in a dynamic environment we embrace change and seek team members who are adaptable and flexible in their approach.
We are proud to be an inclusive organisation welcoming applicants from all backgrounds including Aboriginal and Torres Strait Islander peoples LGBTIQA individuals people from diverse cultures and people living with disabilities.
Find out more about our values workplace and culturehere.
About The role
As Secretariat Officer youll be the organisational engine behind our Board and governance committees ensuring the smooth delivery of meetings and decisionmaking processes that impact the health of Western Australians. Youll manage everything from meeting logistics agendas minutes and action tracking to maintaining governance documentation and director records all while working closely with executive leaders and board members. With your sharp eye for detail discretion and proactive approach youll help uphold high standards of governance and support the efficient operation of our leadership teams. This is a unique opportunity to be part of the inner workings of a purposedriven organisation making a real difference.
Location: WAPHA Head Office Level 2 1 Hood Street Subiaco.
Salary: Band 4 Salary: Band 4 $87000 $94000 Plus 11.5 Superannuation depending on experience)
Employment Type: Parttime 0.8 FTE) Ongoing We can consider Fulltime for the right candidate.
Key tasks and responsibilities include but not limited to:
- Coordinate all aspects of WAPHA Board and subcommittee meetings including scheduling room/venue bookings catering and technical setup.
- Prepare and distribute meeting agendas briefing notes and comprehensive minutes in a timely and professional manner.
- Track and follow up on action items ensuring outcomes are recorded and progressed.
- Maintain accurate records of Board members and committee memberships using internal systems such as SRM.
- Support the development and maintenance of governance documentation including charters onboarding packs and reporting templates.
- Respond to enquiries from Board Directors and internal stakeholders with discretion and a customerfocused approach.
- Liaise with executive and senior leaders to gather agenda items and briefings.
- Ensure all governance documents are archived according to policy and compliance requirements.
- Assist in preparing governancerelated reports and documentation for internal and external stakeholders.
- Provide general administrative support to the Executive General Manager Business Services and contribute to governance projects as required.
- Actively support the integrity and professionalism of WAPHAs governance practices.
About you
To be considered for this role candidates must meet the following selection criteria:
Essential experience and education
- Tertiary qualification in a relevant field or equivalent experience.
- Strong experience supporting governance functions preferably at a Board or committee level
- Exceptional written communication skills and the ability to translate complex discussions into clear and concise minutes
- Excellent organisational and time management skills with the ability to juggle competing priorities
- High level of discretion professionalism and emotional intelligence when engaging with executive stakeholders.
- Confidence using digital tools including Microsoft Office online engagement platforms and enterprise systems.
- Experience working with culturally diverse groups particularly Aboriginal and Torres Strait Islander people.
- Experience working in the health sector.
What we offer
- Enjoy a hybrid work model combining the flexibility of working from home with access to our stateoftheart Subiaco office.
- Were dedicated to your growth with a strong commitment to employee development and professional learning opportunities.
- Take advantage of generous salary packaging with up to $15900 for general living expenses and $2650 for entertainment taxfree each year.
- Access to an Employee Assistance Program for professional and confidential support when you need it.
- Additional paid parental leave to help balance work and family life.
- Enjoy a paid day off during our Christmas shutdown period.
- Benefit from our $200 annual health and wellbeing reimbursement.
- Unlock thousands of learning opportunities with full access to LinkedIn Learning.
- Study leave options available to support your academic pursuits.
- Option to purchase additional leave for greater worklife balance.
- Access long service leave after 7 years if eligible with a full 13 weeks available after 10 years of continuous service.
To Apply
Please submit your application by clicking the Apply button.
Your application should include your CV. To help showcase your abilities our recruitment process begins with a Vervoe skills assessment giving you a glimpse into the typical tasks involved in the role. Keep an eye on your inbox including the junk folder so you dont miss out on the chance participate in our recruitment process.
Applications close 12pm Thursday 24th April 2025.
If you have any queries please email Please note that applications must be submitted via the link provided applications received by email will not be accepted.
Eligibility Requirements: Candidates must hold unrestricted Australian working rights. Successful applicants will be required to provide relevant qualifications a valid visa (if applicable) a passport and a National Police Check upon request.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
