Internship Program Assistant
Internship Program Assistant
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Job Description
COVID 19 OnCampus Requirements
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in inperson University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.
About Queens University
Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Career Services supports students in building hope confidence skills and connections toward successful futures by providing universitywide support for career development and the growth of experiential learning opportunities. Join the Queens Undergraduate Internship Program (QUIP) to assist in organizing valuable experiential learning opportunities for undergraduate students through 1216 month fulltime paid internships. Reporting to the Manager QUIP the Internship Program Assistant contributes to the success of experiential learning programs coordinated by Career Services with specific focus on QUIP. The incumbent will maintain service standards while prioritizing and responding to a large number of daily inquiries from students and employer partners while also completing weekly and monthly operational tasks. They will compile data and administer spreadsheets and databases and use tools such as MyCareer (CRM) Microsoft Excel Outlook and Word.
This position acts as a contact for employment partnership opportunities and handles requests for general information about the programs that may include hiring Queens students for summer postgraduation and experiential learning opportunities. This position tracks confirms posts and monitors internship job positions and/or employment and experiential learning positions in the system and sends student applications to employers. This position may support marketing and communications activities to promote events by producing invitations and setting up event calendars and registration sites. This position also updates and maintains spreadsheets and/or databases containing program statistics.
Job Description
What you will do
Acts as a contact for employment partnership opportunities or experiential learning opportunities and handles requests for general internship information such as questions on tax credits enrollment international work permits and OCASP risk assessments.
Tracks confirms posts and monitors internship job positions in the system.
Sends student applications to employers assists employers with the registration process including identifying required information and documentation schedules interviews and provides confirmation details.
Validates and confirms contracts.
Updates and maintains spreadsheets and/or databases containing program statistics.
Provides administrative support to the department and/or unit including scheduling meetings.
Assists with event coordination and promotion career fairs meetings and/or workshops.
Other duties as required in support of the department and/or unit.
Required Education
TwoYear Community College Diploma.
Required Experience
More than 1 year and up to and including 2 years of experience.
Required Licenses and Certifications
Satisfactory Criminal Records Check required.
Vulnerable Sector Screening required.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
Knowledge and insight of practical methods techniques and work processes that is typically acquired through a combination of technical training and/or work experience.
Provide information that requires technical or administrative explanation or interpretation.
Attempts to resolve a difficult or challenging interpersonal situation or overcome resistance to gain cooperation before referring to others.
Manage own work effectively and follows through on commitments using the available resources.
May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
Resolve recurring problems and situations using established procedure and guidelines.
Bring forward problems obstacles or challenges to work completion in a timely manners so deadlines continue to be met.
Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
Acknowledge and respect diverse cultural traditions and beliefs.
Question attitudes comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queens is committed to employment equity and diversity in the workplace and welcomes applications from women visible minorities Aboriginal Peoples persons with disabilities and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .
Required Experience:
Intern
Employment Type
Temp
