Programme Associate WPHF G6 TA
Programme Associate WPHF G6 TA
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Job Description
Background:
UN Women grounded in the vision of equality enshrined in the Charter of the United Nations works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development human rights humanitarian action and peace and security.
In Ukraine UN Women works with the government parliament and civil society in advancing gender equality through implementation of the national and international commitments on gender equality and womens human rights. UN Women Ukraine implements interventions towards the realization of following strategic goals: elimination of violence against women and girls; implementation of women peace and security agenda and gender responsive governance. UN Women works closely with the UN Country Team in integration of womens rights and gender equality in all spheres of UN work.
Since thebeginning of the Russian military invasion on 24 February 2022 Ukraine is rapidly emerging as one of the worlds most complex emergencies wherewomen and men girls and boys in all their diversities have been profoundly impacted. The humanitarian crisis has continued to escalate with varied and uneven gendered impacts. 56 per cent of the 3.7 million officially registered IDPs are women and women make up 93 per cent of the 4.6 million people returning to Ukraine and seeking to reintegrate into society1. As of December 2023 at least 14.5 million people (onethird of the population) need humanitarian aid of which 56 per cent are women and girls2. Womens groups and civil society organizations have been quick to react to the immediate priorities of their communities but face many challenges as they attempt to provide support to large numbers of internally displaced people hostcommunities and those directly affected by violence and insecurity. Civil society and particularly womens organizations in Ukraine are in the frontline to deliver immediate humanitarian assistance to displaced women and girls. Displaced women and girls are facing multiple human rights violations including sexual and genderbased violence.
In response to the invasion and humanitarian crisisthe United Nations Womens Peace and Humanitarian Fund (WPHF) with the technical support of UN Women has activated its emergency response for Ukraine by supporting local womens rights organizations in Ukraine and Moldova on the frontlines of the response to the needs and displacement of women and girls.
Reporting to Project Coordination Analyst the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research financial management and programme implementation including providing necessary operational administrative and programmatic support. The Programme Associate works in close collaboration with the operations programme and projects staff in the CO and UN Women HQs as required for resolving complex financerelated issues and exchange of information.
2 OCHA 2024 Ukraine Humanitarian Needs and Response Plan 2024 (forthcoming)
III. Key Functions and Accountabilities
- Provide administrative and logistical support to the formulation and management of programmes:
- Provide administrative support in the preparation of programme work plans budgets and proposals on programme implementation arrangements;
- Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
- Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
- Review programme data from programmes/ projects for the CO website;
- Identify sources and gather and compile data and information for the preparation of documents guidelines speeches and position papers.
- Provide administrative support to the financial management of the Programme Unit:
- Create projects in Quantum system prepare budget revisions revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
- Review financial reports; prepare nonPO vouchers for development projects;
- Process payment for consultants;
- Maintain internal expenditures control system;
- Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
- Assist in the preparation and follow up of costrecovery bills in Quantum system.
- Provide administrative support to the Programme Unit:
- Undertake all logistical administrative and financial arrangements for organization for meetings workshops events and missions;
- Make travel arrangements for the Programme Team including travel requisitions and claims;
- Prepare public information materials and briefing packets;
- Assemble briefing materials and prepare powerpoint and other presentations;
- Provide administrative support to Resource Mobilization:
- Prepare costsharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
- Organize compile and process information from donors CO and programme team as inputs to various databases and documents.
- Facilitate knowledge building and knowledge sharing:
- Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
- Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities:
N/A
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visitthis linkfor more information on UN Womens Values and Competencies Framework:
Functional Competencies:
- Good knowledge of programme management;
- Ability to administer and execute administrative processes and transactions;
- Ability to create edit and present information in clear and presentable formats;
- Ability to manage data documents correspondence and reports information and workflow;
- Strong financial and budgeting skills;
- Strong IT skills.
Recruitment Qualifications
Education and Certification:
- Completion of secondary education is required.
- Bachelors degree in Business or Public Administration is an asset.
Experience
- At least 6 years of progressively responsible experience in administration or programme management/support;
- Experience in working in a computer environment using multiple office software packages is required;
- Experience in supporting a team is required.
- Experience in the use of a modern webbased ERP System preferably Oracle Cloud is desirable;
Languages
- Fluency in English and Ukrainian is required.
- Knowledge of another official UN language is desirable (French Arabic Chinese Russian or Spanish).
Statements :
In July 2010 the United Nations General Assembly created UN Women the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW OSAGI INSTRAW and UNIFEM) which focused exclusively on gender equality and womens empowerment.
Diversity and inclusion:
At UN Women we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employs trains compensatesand promotes regardless of race religion color sex gender identity sexual orientation ageability national originor any other basis covered by appropriate law. All employment is decided on the basis of qualifications competence integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process please include this information in your application.
UN Women has a zerotolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women including sexual exploitation and abuse sexual harassment abuse of authority and discrimination. All selected candidates will be expected to adhere toUN Womenspoliciesand proceduresandthestandardsof conduct expected of UN Women personneland will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Note: Applicants must ensure that all sections of the application form including the sections on education and employment history are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
Required Experience:
IC
Employment Type
Full-Time
