Executive Assistant to CEOFounder
Executive Assistant to CEOFounder
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Job Description
Were looking for an Executive Assistant to support our CEO & Founder Jan and help him operate at maximum effectiveness. This is a rare opportunity to step into a key role at the heart of the company working closely with leadership and gaining exposure to strategic and operational topics across the business. Youll be the primary support to the CEO ensuring that time communication and priorities are managed efficiently while keeping an eye on the details that help everything run smoothly.
This role is ideal for someone who enjoys enabling others to do their best work thrives in a fastpaced environment and brings a thoughtful highly organised approach to every task big or small. If youre excited to work in a hightrust highimpact environment wed love to hear from you.
What youll do
Youll work as a close partner to our CEO and act as a central point of coordination across a wide range of activities and stakeholders. Your key responsibilities will include:
Managing the CEOs calendar communications and meeting cadence.
Prioritising tasks appointments and travel to maximise efficiency and impact.
Acting as liaison between the CEO and internal/external stakeholders.
Ensuring meetings are wellprepared run smoothly and lead to clear followup.
Handling sensitive information with discretion and professionalism.
Supporting key projects and strategic initiatives across the company.
Organising and coordinating internal events and external engagements.
Conducting research and compiling materials to support highquality decisions.
Managing travel and visa arrangements.
What were looking for
You have prior experience as an Executive Assistant or in a comparable role supporting senior leadership and are comfortable managing the demands and dynamics of a fastmoving leadership environment.
You bring:
Excellent organisation time management and communication skills.
Fluency in English and German; additional languages are a plus.
High standards of professionalism reliability and discretion.
A proactive mindset and strong problemsolving instincts.
The ability to work independently and collaboratively.
Confidence using tools like Google Workspace Microsoft Office and project management platforms.
A high level of attention to detail in everything you do.
You are based in Berlin. While we are a remotefirst company this role includes inperson responsibilities that require you to be on site regularly.
Company Mission
Our mission is to empower every organization to unlock its full potential by turning the inherent complexity of midsize and enterprise organizations into capability. Next Matter is the new standard system for the automation of complex workflows in Midsize and Enterprise organizations built for the AI era. Our experienced team comes from a diverse set of backgrounds with a team of 42 spanning 17 locations and 22 nationalities. We are passionate about freeing customer and employee service teams from running their work on highly manual ducttaped solutions with email spreadsheets meetings and chat by building a product and team that our customers love and we can be proud of.
Benefits
The onceinalifetime opportunity to build a global tech company the right way in a wellfunded setting with an experienced techdriven team and a validated product and business model.
The opportunity to work remotely with a high degree of independence and flexibility in working hours. We are a remotefirst team located in multiple European countries and North America.
A stateoftheart remote office setup. Well set you up with an Apple MacBook or a Lenovo machine along with the software you need.
A 1000 EUR onetime home office stipend for setting up your remote workplace as well as a 250 EUR equipment allowance per year to keep your equipment up to date.
A learning budget of 1000 EUR per year to support your personal and professional development.
A competitive topofmarket salary bonus and equity options.
How to apply
Please apply with your CV highlighting your relevant experience and motivation to join.
We interview fast but thoroughly. The process is typically concluded in 23 weeks:
Coffee Chat with our Recruiter Tom
Interview with Nina Our current EA
Work task with Jan & Nina
Feedback & offer
Find out more about life and careers at Next Matter on our FAQ page!
At Next Matter we value and celebrate diversity. Therefore we are committed to creating an inclusive environment and equal opportunity for all employees. Also research has shown that some groups of people are less likely to apply if they dont meet 100 of the job requirements. If you are interested in one of our jobs and dont meet all of the criteria we encourage you to apply anyways as you might just be the right candidate for us. We are committed to building a team that represents a variety of backgrounds perspectives and skills and look forward to hearing from you.
Required Experience:
Founder
Employment Type
Full-Time
